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Office Manager

3 months ago

Mercer Island, United States MB Shipbrokers Full time

We are a dry-cargo Ship Broker, part of the MB Shipbrokers (formally Maersk Broker) world-wide group of companies. Our office has been located on Mercer Island for over 20 years. We are a trusted partner in facilitating worldwide ocean transportation solutions. As a company, we focus on relationships and strive to provide a high level of service and attention to detail for our clients.

 

We are looking for an exceptional and dynamic candidate for the position of Office Manager / Documentation Coordinator This is a key position in our team as it encompasses numerous responsibilities. The candidate for this position will need to be a hard-working team player with flexibility to accept and adjust to these different responsibilities on short notice. As the position is twofold, a proactive work ethic, organizational skills, and the ability to multi-task are essential.

 

Office Manager

  • Maintain office and supplies.
  • Responsible for general administrative tasks that include filing, accounting for expense reports, maintaining multiple calendars, and office organization.
  • Maintain and update contact lists.
  • Organize and sort all company emails. 
  • Assistant to President.
  • Plan and execute company's annual party.

 

Documentation Coordinator

  • Responsible for the precise and correct preparation of documentation, both electronic and hard file management.
  • Draft documentation such as: Charter Party, Booking Note, Addendums
  • Update fixtures across various files and programs (Access, Excel Spreadsheets).
  • Track signature authority and signed documents.
  • Close files.

 

General Requirements

  • High School Diploma or GED required.
  • 1+ year experience of Office administration required.
  • Ability to work in MS Office Suite, including Word, PowerPoint, Outlook, and Excel required.
  • Strong written and verbal communication.
  • Self-motivated with the ability to work independently.
  • Strong organizational and time management skills, and ability to prioritize.
  • Attention to detail and problem solving skills.

 

Some benefits we offer

  • Casual Dress
  • Health Insurance
  • Retirement Plan
  • Costco Membership
  • Cell Phone Plan