Project Coordinator

4 weeks ago

Sanford, United States Technical Source Full time

Technical Source is currently in search of a highly organized and detail-oriented Project Coordinator for our client located in the Sanford, NC area. This role is crucial in ensuring the smooth operation and successful completion of construction, design and engineering projects, particularly in Life Science/pharmaceutical industry manufacturing. The ideal candidate will possess strong administrative skills, proficiency in document management, and the ability to coordinate effectively with various stakeholders.


Responsibilities of the Project Coordinator include:


Document Management

  • Manage and maintain all project documents, including contracts, reports, and correspondence.
  • Ensure all documents are accurate, complete, and comply with relevant regulations.
  • Develop and implement document control procedures to ensure efficient and effective document management.
  • Maintain document databases and ensure they are up-to-date and accessible to authorized personnel.
  • Train employees on document control procedures and best practices.


Coordination and Communication

  • Coordinate with internal groups to ensure timely and accurate document delivery.
  • Collaborate with the internal team to guarantee prompt and accurate document delivery.
  • Strong communication skills and interpersonal skills.


Administrative Functions

  • Oversee and perform administrative functions concerned with a project.
  • Ensure the smooth operation of a work site by performing a variety of administrative tasks.
  • Use software to roster staff, manage travel and leave requirements, and create reports about the site’s performance.
  • Schedule meetings and take minutes.
  • Track project expenses.
  • Prepare requested documents for team members.
  • Conduct research for team members.
  • Create progress reports.


Project Support

  • Assist project team with administrative tasks. project management duties.
  • Call contractors, make appointments, order supplies, do site visits, and prepare reports.
  • Handle the project budget and use time management skills to help the team stay on track.
  • Oversee the project’s daily functions to ensure deadlines and compliance requirements are met, reporting to the Project Manager.

Qualifications of the Project Administrator include:

  • 7+ years’ experienced developing and implementing document control procedures ensuring efficient and effective document management on capital projects
  • Proficiency in Microsoft Office and document management software.
  • Proven ability to work collaboratively with diverse teams with excellent organizational skills and attention to detail.
  • Strong time management and problem-solving skills.
  • Experience in the pharmaceutical manufacturing or engineering sectors is a plus.

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