Director of Purchasing

6 days ago

Richardson, United States Shaddock Custom Builders & Developers, LLC Full time

Director of Purchasing

The Director of Purchasing is responsible for managing the procurement of materials, labor, & services for custom residential home builds. This role ensures that all purchasing activities align with project budgets, timelines, & quality standards. The Director of Purchasing will work closely with the Construction, Sales, Design, & Finance teams to streamline the purchasing process & optimize project costs.

 

Reports to: Chief Operating Officer

 

Leadership Team Duties & Responsibilities

  • Must be aligned with company’s core values, core focus, & marketing strategy.
  • A willingness & desire to do your part to share the same vision & own the plan so that the business will gain traction to reach its goals.
  • Setting goals by working with the Leadership Team to create the essential SMART (specific, measurable, achievable, relevant & time-bound) goals for the year.
  • Contribute to creating & completing quarterly goals (internally called “ROCKS” - quarterly priorities that are specific, measurable, achievable, relevant, & timely).

 

Responsibilities

  • Manage the end-to-end purchasing process for custom residential projects, ensuring timely & cost-effective procurement.
  • Develop & maintain strong relationships with vendors, subcontractors, & suppliers.
  • Negotiate pricing & contracts with vendors to secure the best possible terms for the company.
  • Collaborate with the Construction, Design, & Finance teams to ensure all materials are ordered accurately & in line with project specifications.
  • Oversee the bidding process, ensuring competitive pricing & comprehensive quotes.
  • Ensure that all purchasing documentation, including purchase orders & contracts, is accurate & properly maintained.
  • Work with the Project Manager & Finance teams to track project budgets & ensure costs are aligned with projections.
  • Collaborates closely with the Sales team to align purchasing activities with client needs & sales goals.
  • Ensures timely & accurate responses to pricing requests from the Sales team to support client interactions & project planning.
  • Manages the execution of Change Orders for all projects, ensuring accuracy, efficiency, & alignment with client expectations.
  • Prepares & oversees contract budgets & client pricing presentations while clearly communicating deal margins to relevant stakeholders.
  • Demonstrates the ability to adapt quickly & make real-time adjustments during client meetings to accommodate evolving project needs.
  • Manage any changes or additional purchasing requirements that arise during the construction process.
  • Monitor market trends & pricing to ensure the company is securing the best possible deals.
  • Resolve any issues related to vendor performance or material quality.
  • Implement & refine purchasing policies & procedures to improve efficiency & cost-effectiveness.
  • Other projects / assignments as needed.


Requirements

  • Proactively takes initiative with a strong drive for action.
  • Experience in estimating & purchasing in the high-end custom / semi-custom residential construction industry.
  • Strong negotiation skills & a proven history of managing vendor relationships.
  • Ability to manage multiple projects & adjust to changes in project scopes.
  • Detail-oriented & highly organized, capable of meeting deadlines & managing complex schedules.
  • Exceptional leadership & communication skills, capable of coordinating across departments (Design, Sales, Purchasing, Construction, Accounting, & others).
  • Proficiency in budgeting, cost management, & financial analysis.
  • Advanced Excel skills including proficiency for vendor analysis, budget creation, cost comparisons, & resource allocation.
  • Strong critical thinking skills, especially in addressing client change requests, custom designs, & site-specific challenges.
  • Expertise in pricing, budgeting, & vendor management, including handling custom features & ensuring all hidden costs are accounted for.
  • Experience collaborating with architects, designers, & trades to ensure seamless coordination between all stakeholders throughout the project lifecycle.

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