Executive Assistant to the President

6 days ago

Portland, United States Valaurum, Inc. Full time

About Us

Valaurum sells the smallest verifiable unit of gold available on the world market, the Aurum®. We use cutting-edge technology to bring precious metal ownership into the twenty-first century, with leading security features and the denominations needed for everyday transactions. Our mission is to democratize precious metal ownership by providing an affordable, beautiful, secure standard for gold. Valaurum creates legal tender currency, collectibles, and commemorative documents with intrinsic value. Valaurum’s products are protected by numerous international patents, trademarks, and trade secrets


Position Summary

Valaurum is growing rapidly, and we are looking to hire an Executive Assistant to support the President. Our ideal candidate will work closely alongside this organization’s energetic president in day-to-day operations, liaising between the leadership team and other departments and supporting strategic planning and organization-wide initiatives.


The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the President’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and Valaurum support staff. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.


A proactive approach will be key as you respond to inquiries on behalf of the president, support special projects, plan and coordinate meetings, and manage complex calendars and scheduling requirements. Supporting the priorities of the president, board, and organization will also fall under your scope.


This is a confidential non-supervisory position that reports directly to the President.


Responsibilities

  • Manage scheduling for the President
  • Draft, review and send communications on behalf of the President
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
  • Answer and respond to phone calls, communicate messages and information to the President
  • Prioritize emails and respond when necessary
  • Coordinate travel arrangements
  • Maintain various confidential records and documents for the President and stakeholders



Requirements or Equivalent Experience

  • Self-starter with the ability to succeed in a fast-paced and rapidly changing environment
  • Experience supporting executive level staff
  • Experience handling confidential information
  • Excellent written, verbal, and interpersonal communication skills
  • Strong stakeholder management skills
  • Experience with scheduling appointments (Google Calendar or similar)
  • Should possess strong problem solving skills and the ability to make sound judgment calls
  • Great organizational and time management skills
  • Able to manage multiple projects and deliverables at a given time
  • Highly proficient with Excel, Word, and Outlook
  • Advanced problem solving skills for identifying and addressing concerns
  • Can work independently and collaboratively in a team environment
  • Proficiency with remote conferencing
  • Due to nature of product, background check required


Preferred Experience

  • High-growth company or startup experience
  • Experienced with project management software (Basecamp or similar)


Location

Portland, OR

This is an on-site position


Salary and Benefits

• $75-85k/year based on experience

• PTO and holiday pay

• Stock option plan

• Health insurance

• 401k with employer match


How to Apply

Employment will be conditioned upon passing a background check. Please apply through LinkedIn with a PDF of your current resume (cover letter optional). Due to the high volume of applicants, we will only respond to those we plan to interview.


Valaurum is an equal opportunity employer and is committed to creating an inclusive environment for all employees. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status, or any other personal characteristic protected by law.

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