Project Management Coordinator

2 weeks ago

Holly Springs, United States Aequor Full time

Job Title: Project Management Coordinator

Location: Holly Springs, NC – will start remote but then will turn into a hybrid role onsite (1-2days/ week starting summer 2024)

Duration: 6 Months Project with Possible extension


Job Description:

  • In this vital role under general direction, this position as a Project Management Coordinator will be responsible for administering and coordinating key activities centered within the Supply Chain teams’ business processes and reporting systems for *** Operations.
  • This position is also responsible for supporting procedure development, training structure, creation, and overall program.
  • This role will represent the Supply Chain team in ANC Documentation Workstream as it related to associated projects and responsibilities related to procedures and training.


Responsibilities:

  • Participate in the ANC Documentation Workstream and make updates to Supply Chain related procedures and forms; track deliverables based on Operational Readiness
  • Document management pertaining to SOP and JHA creation, revisions, and workflows executed through CDOCS system
  • Create / support Training Assignment Profile strategy and creation in Learning Management System, including Assignment Vehicles
  • Manage and track metrics to ensure training and associated assessments are adequately met to ensure training compliance
  • Produce and distribute regular training reports and Smartsheet dashboards as required to support management and leadership team in operations
  • Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked and addressed. Schedule follow-up meetings for activities needing further coordination
  • Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate, and update TAPs as necessary prior to Annual Training Reviews for all staff within the F&E organization
  • Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned
  • Provide technical writing support for supply chain and cross-functional business operations
  • Create presentation materials and spreadsheets as necessary


Preferred Qualifications:

  • Ability to work well in a fast-paced, deadline driven environment, while collaborating to solve issues and drive continuous improvements
  • Excellent written and verbal communication skills; adept in communicating key business information
  • Outstanding organizational and interpersonal skills
  • Proficient Microsoft Office skills (MS Word, MS Excel, MS PowerPoint, MS Outlook)
  • Knowledge of Smartsheet programs
  • Experience working with procurement systems
  • Ability to prioritize projects

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