Senior Analyst, Vendor Operations

1 month ago

Orlando, United States Boundless Learning Full time

For 30 years, we've partnered with academic institutions around the world to create and service online, workforce-aligned learning experiences. As Pearson Online Learning Services, we launched over 450 online programs with academic institutions worldwide. On July 1st, 2023, we separated from Pearson and became Boundless Learning, a fully independent company. Today, we work with 25 academic partners, to help some 17,000 learners begin their journeys annually and serve a student body representing more than 150 nations. Our success is anchored in our mission to keep the success of the learner at the heart of everything we do. We are now growing our business in new directions, expanding into new territories to provide learning technology and services to a broad set of organizations, including academic institutions, corporations and industry associations.


Job Summary:

The Senior Analyst, Vendor Operations will oversee and manage all aspects of vendor relations and payments within the Acquisition department. This role will ensure accurate tracking, logging, and submission of financial documents, maintain comprehensive databases, and produce detailed financial reports. The ideal candidate will have excellent organizational skills, a keen eye for detail, and the ability to collaborate effectively with both internal teams and external vendors.


Key Responsibilities:

  1. Vendor Payment Management:
  • Ensure A&R vendor payments are logged, tracked, and submitted to Finance for payment.
  • Manage the tracking, logging, and submission of quotes/SOWs, PO requests, and invoices to Finance using the A&R Global Spend Management and A&R Weekly Cash Flow Finance Submission sheets.
  1. Purchase Order (PO) Requests:
  • Submit PO requests on behalf of A&R staff to Finance.
  • Work closely with Finance to ensure timely generation of POs and share these with business requestors along with information on next steps.
  1. Database Management:
  • Log SOWs/quotes/MSAs into the Global A&R Database to track and log commissioned work.
  • Update and maintain a database of all A&R vendors to identify categories of work commissioned by A&R.
  1. Financial Reporting:
  • Produce an end-of-month rollup showing the breakdown of A&R vendor spend by vendor, category of work, and cost center using the data logged in the A&R Global Spend Management sheet.
  • Continually update and refine the Global A&R Spend Management Tracker to ensure data accuracy and ease of report generation.
  1. Report Generation:
  • Produce rollups/reports for requests from senior management based on data stored within the Global A&R Spend Management Tracker.
  1. Document Management:
  • Add/update important documents and spreadsheets used by A&R to ensure information is current and accessible.


Qualifications:

  • Bachelor’s degree in business administration, Finance, or a related field OR appropriate combination of education and significant experience.
  • Minimum of 5 years of experience in vendor management, procurement, or a related role.
  • Strong proficiency in financial tracking and reporting tools.
  • Excellent organizational and multitasking skills.
  • High attention to detail and accuracy.
  • Ability to work collaboratively with internal teams and external vendors.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite, particularly Excel.


Preferred Qualifications:

  • Knowledge of contract management and procurement processes.
  • Familiarity with financial management software.


Work Environment:

  • This role operates in an office environment.
  • Occasional travel may be required

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