Facilities Coordinator
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
Summary:
The Coordinator, Facilities plays a pivotal role in ensuring the smooth operation of facilities, firm real estate, and daily operations of the office. This position involves coordinating resources, supporting facilities-related tasks and projects, and collaborating with various stakeholders to maximize service utilization and efficiency.
Responsibilities:
- Support various tasks and functions related to office facilities and firm real estate projects.
- Provide administrative support to the Business Operations department, including inventory tracking and processing expenses and invoices.
- Assist in office moves, furniture relocations, clean-up efforts, and general maintenance tasks.
- Utilize databases for compliance with deliverables and coordinate office maintenance programs.
- Participate in construction projects, purchasing, and vendor management.
- Assist in internal moves and communicate with movers, vendors, and staff members as needed.
- Maintain office seating assignments and various tracking charts relating to space and personnel.
- Actively participate as a member of the office emergency response team.
- Support management with special projects related to space planning, construction, and facilities operations.
- Assist with department or office-specific programs as assigned.
- Work overtime as required.
Proficiencies:
- Advanced proficiency in English grammar, spelling, and punctuation.
- Ability to organize work, self-manage tasks, and coordinate activities with appropriate oversight.
- Proficiency in MS Word, Outlook, building systems and applications, and office equipment operation.
- Fundamental proficiency in MS Excel and PowerPoint.
Qualifications:
- High school diploma required; Associates or Bachelor’s degree preferred.
- At least 2 years of administrative, operations, or facilities support experience required.
- At least 2 years of experience in a corporate or professional services environment required.
- Exceptional verbal and written communication skills.
Employees will receive an excellent career opportunity in a collaborative environment, along with a comprehensive benefits package and opportunities for professional development and growth.
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