Project Manager

Summary

Directs, coordinates, and exercises functional authority for implementing projects within the decided-upon budget, timeline, and scope, organization, control, integration, and completion of customer projects within area of assigned responsibility by performing the following duties personally or through subordinate project team members.

Essential duties and responsibilities include the following. Other duties may be assigned.

Contract Review

Review Contract, Quote, Customer purchase order(s) and specifications.

Organize job files to include all pertinent information including emails, buy-off forms, meeting minutes, customer information, quotes, etc. This is to be done per the established job folder structure.

Sales

Contact existing and potential customers to seek opportunities for additional and new work. Make sales presentations to potential customers. Visit and entertain existing and potential customers within UTEC’s written policies and procedures. Manage the development and presentation of quotes and proposals.

Customer Relationships 

Meet with customer to obtain detailed project requirements, special instructions and to foster open communication and good working relationship.

Coordinate customer visitation and/or progress review meetings with UTEC departments.

Facilitate the transfer of information/material as required by the various departments from the customer.

Document Issues / direction using the open issues matrix.

Engineering

Schedule and chair a detailed project concept and proposal review meeting with team members from Design, Control Engineering and Manufacturing as required.

Review layouts and designs with Design Vendors/Engineering Department. Review meetings with the design groups to include representatives of any other departments, as the need arises.

Schedule and chair formal design review meetings between the customer's representatives and UTEC project team.

Publish minutes establishing individuals responsible for corrective action when necessary. Assignment of follow-up responsibilities is to be made concurrently with respective team members.

Schedule and chair the Engineering/Manufacturing turnover meeting and advise Manufacturing of any customer considerations, requests, and specifications.

Scheduling

Submit master schedule and reports to the customer in a timely manner. The project manager will develop the master schedule and critical path information. The project manager shall, in conjunction with sales, advise the customer of any schedule changes.

Noncompliance of delivery to the committed dates should be resolved with appropriate team member and a solution reached to maintain schedule. In cases where the schedule cannot be maintained, the project manager should notify management immediately. It will be the project manager's responsibility in cooperation with Sales, if required, to ensure that the customer is notified in writing of management's decision on any noncompliance of delivery.

Budgets

Provide information to establish a budget. Monitor the work in progress weekly for comparison to the budget to ensure profit margin. The project manager should consult with department managers as necessary to improve project profitability without sacrifice of equipment design and performance integrity or violation of contract intent with the customer. Input and track project costing information through company database.

Manages and controls engineering change notices (ECN's) in collaboration with the team members before presenting them to the customer.

Understands and follows safety & environmental regulations and identifies safety/environmental concerns.

Adheres to the Quality System and participates in continuous improvement.

Regular and predictable attendance is an essential function of this job.

Supervisory Responsibilities

Directly supervises employees in the Project Management Group for multi-plant programs. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Assists the Group Manager in developing and implementing company procedures and practices. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; addressing complaints; and resolving problems.

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree (B. A.) from a four-year college or university; or five to ten years related experience and/or training; or equivalent combination of education and experience.

Competence in controls engineer and mechanical design knowledge as it relates to the following: force analysis, standardization, processing, CAD, cause and effects, R&M, Spc and FMEA.

Language Skills

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.

Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format.

Ability to effectively present information to top management, public groups, and/or boards of directors. Interpersonal skills that promote teamwork and customer relations are necessary.  Ability to speak foreign languages preferred.

Computer Skills

·       Outlook

·        Word

·       Excel

·       Project

·       PowerPoint

Mathematical Skills 

Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations.

Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.

Reasoning Ability

Ability to define problems, collect data, determine facts, and draw valid conclusions.

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with variables.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually quiet.

Travel Requirements

Local travel to UTEC facilities and customer/supplier sites for meetings or support is frequently required.

Domestic travel to customer plants for support is occasionally required.

International travel to customer plants for support is rarely required.

Travel requirements may vary based on project assignments and department workloads.