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Administrative Assistant

3 months ago

Shoreview, United States Calculated Hire Full time

Administrative Assistant III

Onsite – Shoreview, MN

12-month Contract (W2), Weekly Pay (24 hours/week)

Pay Rate: $29.75/hr.

Desired Start Date: 7/22/2024


Calculated Hire is in search of an Administrative Assistant III for our Fortune 100 Financial Services company. You will be responsible for the following components:


Job Description:

  • Scheduling and Calendar Management - coordinate meetings, events, etc.
  • Communication - handle incoming and outgoing correspondence,
  • Document Management - Maintain documents - digital, easily accessible and up to date, data drive - leverage excel, power point, to enter and update systems or communications effectively, order supplies, ensure multiple sites are well-stocked and equipment maintained, assist with expense reporting and invoice processing.
  • Travel Arrangements - flights, accommodations and transportation.
  • Meeting support - prepare agendas, take meeting notes and distribute relevant information/materials, assist with recruitment onboarding of new employees,
  • Project Coordination & IT support services.


Desired Technical Experience

  • SharePoint
  • MS Teams
  • Concur


Required Skill Sets:

  • Organizational skills
  • Able to multi-task and prioritize tasks.
  • Keep detailed records
  • Meet deadlines and manage schedules.
  • Strong written and verbal communication -interact with employees, partners, key stake holders.
  • Tech savvy - proficient in using Microsoft office software (Microsoft Office, database management, Workday, Concur)
  • Interpersonal skills - positive, builds relationships and proactively identifies areas for improvement

Required Qualifications:

  • 4+ years of administrative support experience, or equivalent demonstrated through one or a combination of the following: work or consulting experience, training, military experience, education.