Operations Coordinator

2 weeks ago

Winter Park, United States Family First Firm Full time

The Operations Coordinator will play a crucial role in ensuring the smooth operation of our company by coordinating various administrative tasks, managing vendors, overseeing software and technology support, and facilitating communication between departments. This position requires a high level of organization, problem-solving skills, and the ability to manage multiple tasks simultaneously.


Key Responsibilities:


  • Coordinate daily operations to ensure efficiency and productivity.
  • Manage relationships with company vendors, including negotiating contracts and monitoring performance.
  • Oversee the procurement, implementation, and maintenance of software and technology systems.
  • Coordinate with IT support to ensure timely resolution of technical issues.
  • Assist with the planning and execution of company projects and initiatives.
  • Maintain accurate records and documentation for all operational activities.
  • Monitor and manage inventory, supplies, and equipment to support ongoing operations.
  • Serve as a point of contact between departments, ensuring clear communication and collaboration.
  • Prepare and distribute reports, presentations, and other documents as needed.
  • Support the management team with scheduling, travel arrangements, and other administrative tasks.
  • Identify and address operational issues, escalating them to management as necessary.
  • Implement and maintain office policies and procedures.
  • Assist with the onboarding of new employees and training programs.


Benefits:


  • 120 PTO hours annually.
  • 11+ paid holidays annually.
  • Medical insurance, with supplemental options (vision, dental, short-term disability, etc.).
  • 401k
  • Free Estate Planning
  • Parental Leave
  • Celebrations of your milestones and achievements.



Qualifications:


  • Bachelor’s degree in Business Administration, Operations Management, or a related field preferred.
  • 2+ years of experience in an administrative or operations role.
  • Experience in vendor management and contract negotiation.
  • Familiarity with software and technology systems, including IT support coordination.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and as part of a team.
  • Problem-solving skills and the ability to handle multiple tasks simultaneously.
  • Experience with project management software and tools is a plus.


Why Join Us?


At Family First Firm, we are guided by four core values:


  • Everything is Figureoutable: We empower our employees to find creative solutions to even the most complex legal challenges.
  • Continuous Growth: We're always seeking ways to improve ourselves personally and professional as well as ways to improve the services we offer.
  • Doing the Right Thing: We adhere to the highest ethical standards, ensuring integrity in all aspects of our work.
  • Own It: We take ownership of our work, ensuring accountability and excellence in everything we do.


If you are a compassionate person ready to grow your career and make a real difference, we encourage you to apply.

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