Administrative Assistant to the CEO

1 month ago

McLean, United States Turn2Partners Full time

Key Responsibilities:

Board Meeting Support:

  • Attend monthly board meetings.
  • Take detailed minutes during board meetings and ensure their accuracy as public records.
  • Moderate virtual attendees via Microsoft Teams and manage in-person attendance.
  • Coordinate logistics for board meetings, including catering and other preparations.


Executive Support:

  • Provide high-level administrative assistance to the President & CEO, including managing calendars, scheduling meetings, and coordinating travel and business arrangements.
  • Serve as the gatekeeper, prioritizing tasks, screening calls, and ensuring efficient use of the CEO’s time.
  • Assist with media interviews, speaking engagements, and communications with commissioners and staff.
  • Greet visitors, provide hospitality, and ensure a professional office environment.
  • Collaborate with other Executive Assistants to coordinate schedules and events.


Administrative Operations:

  • Order catering and assist with planning and organizing meetings and events.
  • Manage communication preferences and administrative needs of the Board of Commissioners.
  • Ensure smooth handover and knowledge transfer by shadowing the retiring Executive Assistant during the first month.


Qualifications:

Experience & Education:

  • Bachelor’s degree.
  • Minimum of 3+ years of executive support experience
  • Experience working with a Board.


Technical Skills:

  • Proficient in Microsoft Office Suite (Outlook, Teams, PowerPoint).
  • Experience with calendar management and virtual meeting platforms.
  • Familiarity with DocuSign is a plus.

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