Office Coordinator

4 weeks ago

Fairfax, United States DesignForce Full time

Do you have a passion for helping others? Don't miss out on this exciting opportunity to not only support our client, a boutique architecture firm in Fairfax, Virginia, but to help them thrive


The Office Coordinator is an integral part of this firm’s daily operations as they act as a firm-wide communicator and ambassador of team culture. This individual will work towards fostering a positive and secure work environment, ensuring strong communication and organizational effectiveness.


The Office Coordinator will be responsible for various administrative and facilities-related tasks, including but not limited to:


  • Maintain a positive working environment by enforcing procedures, rules, and regulations.
  • Ensure complete files are available and updated for all team members.
  • Provide engaging ideas and support organizing social events for staff in recognition of significant achievements.
  • Assist Directors and Managers as needed with project or internal meeting needs including scheduling, taking meeting minutes, and preparing meeting materials.
  • Maintain control of client meetings and conference room scheduling.
  • Answer incoming telephone calls in a professional manner, determine the purpose of the call, and forward calls to the appropriate personnel or department.
  • Order, receive, and maintain office supplies.
  • Build relationships with the building property management and third-party vendors to ensure the office space is safe and clean for employee use daily.
  • Perform other clerical duties as needed, such as filing, photocopying, and collating.
  • Copy and bind reports, memorandum, and signal plans and prepare for distribution via messenger and/or overnight shipping.
  • Champion and encourage a positive office work culture.


Preferred Qualifications for the Office Coordinator:

  • High school degree or equivalent experience.
  • 0-2 years of experience in an administrative function.
  • High capacity for self-motivation and initiative.
  • Excellent project and time management skills.
  • Customer service-oriented and excellent communication skills.
  • Proficiency in Microsoft Word, Excel, Outlook, and similar software.
  • Meticulous attention to detail and superior organizational skills.


Equal Opportunity Employer


At this firm, they don't just accept difference - they celebrate, support, and thrive because of it. They are a proud equal opportunity employer. Employment is based solely on a person's merit and qualifications directly related to professional competence. This firm does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or related condition (including breastfeeding), or any other basis protected by law.

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