Estimating Coordinator

3 weeks ago

Boston, United States JDL Corporate Interiors, Inc. Full time

The role of the Estimating Coordinator is to assist the Estimating Department with projected related tasks, document control, office-to-field communications, and the overall success of the construction project. Many Estimating Coordinators advance within the department to become Project Estimators.


Job Duties

As a JDL Corporate Interiors, Inc. Estimating Coordinator, you will be responsible for the following:

  • Assisting project teams with various tasks to ensure project success.
  • Assist with the preparation of bids, budgets, schedules, proposals, scope documents, RFI’s, and other documents at the direction of the estimating group.
  • Effectively and accurately communicate relevant project information to vendors, internal team members, and clients.
  • Call and email vendors throughout bid process.
  • Prepare and distribute bid instructions, bid forms, and bid scopes.
  • Download, organize, manage, and distribute bid documents in multiple databases.
  • Prepare and maintain project estimate folders.
  • Schedule meetings and site visits and manage associated access requests and calendar invitations.
  • Attend site visits and meetings to take photographs, document site conditions, gather questions and requests for information, and perform due diligence.
  • Review RFP’s for milestone dates and send necessary information and calendar invites to estimating, project, and marketing teams.
  • Assist with management of vendor contact information, qualification, and classification.
  • Research materials and specifications.
  • Prepare meeting materials and meeting minutes.
  • Demonstrate a “can do attitude” and do whatever it takes to meet deadlines and obtain client satisfaction.
  • Be willing to take direction, instructions and constructive feedback from VP of Pre-Construction, Ownership, the Preconstruction team, and JDL management regarding assignments.
  • Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors, always instilling this philosophy.


Job Requirements:

  • High energy level and enthusiasm;
  • Strong level of discretion, professionalism and attention to detail;
  • Excellent communication skills – both oral and written;
  • Strong organizational and problem-solving skills;
  • Excellent computer skills in all Microsoft Office based programs;
  • Ability to handle confidential information;
  • Ability to travel within Boston and surrounding towns;
  • Sense of urgency & ability to meet deadlines.

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