Office Administrator
3 weeks ago
Now Hiring: Office Administrator & Marketing AssistantNewbury Street, Back Bay | In-Office | Full-Time (M–F, 9–5)About Us:The Charles Realty is a boutique real estate firm located on Newbury Street in Boston’s Back Bay. For over 40 years, we’ve helped buyers, sellers, and renters navigate Boston’s competitive real estate market with confidence. Our team of seasoned professionals is collaborative, fast-paced, and deeply passionate about what we do.We’re seeking a highly organized, reliable, and detail-oriented Office Administrator & Marketing Assistant. This is an in-person, full-time role (M-F, 9-5)Position Overview:Your primary responsibility will be managing the office and supporting the team with administrative tasks, as well as assisting with marketing duties, making this a unique opportunity to flex your creative side as well. Real estate experience is not required, but strong communication skills, resourcefulness, and a sharp eye for detail are essential.Administrative Responsibilities:Serve as the first point of contact for walk-ins and phone inquiriesCommunicate with agents daily via email and GroupMeCoordinate errands such as keys, lunches, drop-offs, etc.Handle incoming/outgoing mail, packages, and local bank depositsKeep the office tidy and well-stocked (kitchen, supply closet, conference room)Manage scheduling, meetings, and shared calendarsMake copies, scan documents, and assist with MLS inputTrack, organize, and reorder office supplies as neededMaintain a positive, welcoming, and professional office atmosphereMarketing Support:Assist with creating and editing property brochures, social media posts, and flyersSocial media management & agent supportUpdate email templates and send email marketing blastsEvent planning and promotionPrepare presentations and branded materialsOrganize and manage contact databases and mailing listsWhat We Are Looking For:Past administrative or front office experience (real estate a plus)Excellent organization, time management, and communication skillsStrong ability to prioritize, multitask, and work independentlyA friendly, professional, and proactive attitudeFamiliarity with:Microsoft Office & ExcelGoogle SuiteCanva and/or Adobe InDesign & PhotoshopConstant Contact (or similar email tools)MLS or willingness to learnTo Apply:Send your resume and a short intro to alex@thecharlesrealty.com
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Office Administrator
2 weeks ago
Boston, United States Wilson Elser Full timeOffice Administrator Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm...
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Administrative Officer
1 week ago
Boston, United States Khoury College Full timeAbout the OpportunityJOB SUMMARYUnder the guidance of the Chair, the Administrative Officer provides administrative support for the operation of the English Department. This includes supporting the Chair in managing multiple budgets, in addition to helping manage the budget of faculty members with external grants; scheduling courses; managing the office;...
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Office Administrator
3 weeks ago
Boston, United States Alantra Solar Energy Advisors Full timeOverviewALANTRA is a global investment banking, asset management and portfolio advisory firm focusing on the mid-market with offices in 22 countries across Europe, the US, Latin America, and Asia. With over 500 professionals, the firm is publicly listed since 2015 with a €430Mn market capitalization as of May 2023. Its Investment Banking division provides...
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Office Administrator
3 weeks ago
Boston, United States Wilson Elser Full timeWilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus. Our firm is committed...
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Office Administrator
2 weeks ago
Boston, United States Hub Technology Group Full time5+ Month Contract - On Site - Boston MAHealthcare / Hospital Experience Required Administrative professional is responsible for handling inbound and outbound communications for hosptial registration. This Admin will handle patient inquiries, following-up with patients resolving patient questions regarding insurance verification and authorization.Conduct...
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Office Administrator
2 weeks ago
Boston, United States Hub Technology Group Full time5+ Month Contract - On Site - Boston MAHealthcare / Hospital Experience Required Administrative professional is responsible for handling inbound and outbound communications for hosptial registration. This Admin will handle patient inquiries, following-up with patients resolving patient questions regarding insurance verification and authorization.Conduct...
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Office Administrator
2 weeks ago
Boston, MA, United States Wilson Elser Full timeWilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to...
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Office Administrator
1 week ago
Boston, MA, United States Wilson Elser Full timeWilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to...
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Office Administrator
5 days ago
Boston, MA, United States Wilson Elser Full timeWilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to...
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Office Administrator
5 days ago
Boston, MA, United States Wilson Elser Full timeWilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to...
