Project Accountant

2 months ago

Hershey, United States ARM Group Full time

The Project Accountant will work under the direction of one or more Project Managers and will be responsible for tactical and administrative support relating to financial, contractual and implementation processes for multiple solar energy construction projects. Additionally, the Project Accountant will be responsible for the proactive oversight and execution of project setup, billing, budget amendments, collections, and project financial health for ARM Group LLC’s Renewable Energy Practice Area.

This role focuses on engineering and construction projects, emphasizing project setup, accounting coordination, billing, AR collections, vendor management, budget management assistance, and project health reviews. The ideal candidate will collaborate effectively with a team of multi-disciplined engineers, project managers, accounting staff, and other stakeholders to ensure accurate financial reporting, budgeting, and cost control throughout the project life cycle.

We seek a versatile and intrinsically motivated individual with strong business acumen who embodies an ownership mentality, capable of building and maintaining strong relationships, collaborating with internal and external partners, and proactively identifying and solving non-routine problems.

Primary Responsibilities:

· Setup projects for success in ARM’s ERP system (VantagePoint).

· Setup vendors with Master Subcontractor Agreements and related documentation (e.g., insurance requirements, safety requirements, etc.).

· Ensure vendors understand and adhere to ARM’s invoicing requirements. Reject pay applications that do not adhere to requirements.

· Read and understand contractual obligations (both prime and subcontractor) of construction projects and assist with the required contract administration.

· Receive and review payment applications and invoices from vendors and provide recommendations to PMs for approval or denial.

· Administer lien waivers and other contract administration requirements.

· Prepare payment applications for all design-build projects.

· Prepare change orders and purchase orders for all design-build projects.

· Assist PM’s with and complete project change orders and contract amendment documentation and tracking.

· Coordinate and review vendor pay applications for approval.

· Manage project accounts payable entries and ensure timely payments within terms (or as approved by company officers).

· Provide project-related financial analyses to management.

· Provide responsive financial support and insights to Renewable Energy team Project Managers and other stakeholders to support project decision-making.

· Manage all Renewable Energy projects within the VantagePoint ERP system, ensuring data accuracy and timeliness.

· Proactively assess project health and provide course-correcting recommendations as needed.

What you need to be successful:

· Initiative and ability to handle a fast-paced environment that is stressful at times.

· Strong multitasking and critical thinking skills to meet deadlines.

· Flexibility to adapt to changing workflows and demands.

· Capability to build strong relationships internally and externally, adhering to company values.

· Excellent written and verbal communication skills.

· Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel), Adobe, and at least one project-based ERP system.

· Ability to analyze and report data effectively with attention to detail.

· Understanding of project-based accounting.

· Entrepreneurial mindset for developing processes and structure.

Base Requirements:

· Minimum of 3+ years of progressively responsible financial experience in a project-driven environment.

· High School Diploma or GED required.

· Proficiency in accounting software and ERP systems.

· Capacity to work independently and collaborate with peers when appropriate.

Preferred Requirements:

· Associate degree in project management, accounting or related field from an accredited college.

· Project accounting and/or coordination for engineering/construction industries.

· Familiarity with project management methodologies.

· Knowledge of industry-specific financial regulations and best practices.

· Familiarity with AIA pay application process.

· Experience with Deltek VantagePoint.


ARM Group is a leading Mid-Atlantic multi-disciplinary engineering and environmental consulting firm known for excellence in delivering Precise. Responsive. Solutions. We hire innovative, forward thinking team members, who genuinely care about their work, peers, clients, and communities.

With a personalized Career Development System focused on your professional development, ARM Group offers excellent opportunities with increasing responsibilities and accelerated career growth across three divisions and 15 offices in the Mid-Atlantic region. Our annual revenues are about $53 million, and our goal is to grow to $100 million by 2030, through superior work, organic growth, and strategic acquisitions.

As a team member at ARM Group, you’ll benefit from a comprehensive compensation package that goes beyond our competitive salaries and generous healthcare benefits. We offer additional significant financial advantages that come from being a 100% employee-owned company, such as a generous 401k match and the possibility of near-term stock ownership. We emphasize a positive work-life balance, offer flexible work schedules, invite and value the suggestions of our team members, proactively communicate, and manage with transparency.

Working with us will be a unique opportunity to take ownership of your career trajectory while performing meaningful work alongside a great team of humble, smart, caring, and optimistic people.

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