Executive Assistant

Executive AssistantContract: 3-4 Months Hybrid Tuesday/Thursday at San Francisco Wednesday at Palo Alto Monday/Friday RemoteWe seek a professional, take-charge Executive Assistant to keep business operations organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executives’ productivity is enhanced by managing calendars and schedules, including expense reports. You must be able to manage multiple high-priority assignments foster and maintain strong working relationships within all levels of the company and outside vendors and contacts. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding.ResponsibilitiesProvide administrative support to multiple Area Sales Directors within the Sales department Calendar & meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR, and off-site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflictsInterview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviewsHandle all travel (flight, hotel, car) arrangements for domestic and international travelExpense management duties, which include submitting expense reports and receipts in a timely mannerProvide administrative support to multiple Area Sales Directors [TK1] within the Sales department Calendar & meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR, and off-site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflictsInterview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviewsHandle all travel (flight, hotel, car) arrangements for domestic and international travelExpense management duties, which include submitting expense reports and receipts in a timely mannerProvide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling, and being a point of contact for new hireProvide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and runningAssist with project work as necessary to support each teams’ goalsEducation, Experience & Skills Requirements4+ years of administrative assistant experienceSupporting Sales team experience preferred, not requiredProactive, one step ahead work ethic, attitude, and approachAble to multi-task and juggle multiple calendars, teams, and requestsAbility to drive schedules and agendas with a more profound understanding of the contextSolid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment, and judgmentDesire to grow and take on your projects and work under pressure while consistently meeting deadlinesGenerally IT savvyExperience working with all levels of management, employees, vendors, and customersAbility to travel occasionally to provide support at events/conferencesExperience with MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel