Document Control Specialist

3 days ago

Houston, United States BlackRock Resources LLC Full time

Summary:

This position focuses on the accurate completion of the Document Control processes for each deliverable. Completing the generation of the turnover packages of the deliverables at project close-out. This position may support multiple noncomplex, major projects or an area of a more complex, megaproject. This is a project-centric position that follows detailed work instructions.

Job Description:

The Document Controls Specialist III is responsible for carrying out the DC processes to support the document control objectives. This is a project-centric role with the projects varying in size and scope.

Responsibilities/Expectations:

  • Excellent organizational, customer service, and time management skills, with a strong attention to detail, completeness, and accuracy.
  • Strong customer service skills with the ability to comply with company procedures.
  • Ability to work in a fast-paced environment with the ability to multi-task.
  • Verifies documents and deliverables conform to project contract requirements, project procedures and company policy.
  • Executes within the Document Management system the daily activities of respective technical areas.
  • Processing the latest version of a document (reviewed and/or ready for issuance) to ensure the latest approved revision of documents is available and used by project personnel.
  • Controls the issuance and release of documents including drawings, parts, specifications, etc. per company procedure.
  • Communicates with document originators and engineering personnel to resolve discrepancies and compile required changes to documents. Maintaining close relationships with the project team members ensuring support is available.
  • Works together with contractors and supplier counterpart(s) to train, guide and ensure document managements’ objectives are met.
  • Carries out project close-out activities and ensures handover to business partners, ensuring the accuracy and quality of the final turnover.
  • Identify opportunities within document management to integrate effective workflow processes to aid the efficiency of the project team.
  • Trains others, both the internal project team members and external contractors or suppliers.
  • The capability to reprioritize as needed, when required.
  • Ability to travel up to 15% of the time.
  • Assist with other duties as assigned.

Education/Years of Experience:

- High School Diploma or GED

- Four (4) years’ experience performing document control/management in the oil and gas industry, preferably with an owner/operator or an EPC (Engineering / Procurement / Construction) organization.

Preferred:

- Quality or Lean Management certification (e.g., ISO-9001, Six Sigma, PMP).

- Aconex Accreditation – Professional Level

Other Requirements:

- Proficiency in Microsoft Office applications (Word, Excel, Teams, and Outlook as a minimum) with other PC skills.

- In-depth experience with engineering documentation and procedural materials for internal company use.

- Audits the contractors and/or suppliers’ document management activities within Aconex to ensure adherence to the projects document control procedures.

- As part of the process, audit our vendors’ document management submittals, ensuring adherence to the projects document control procedures.

- Has a knowledge of Oracle’s Aconex Document Management System (Modules / Tasks, Documents, Mail, Packages, Tenders, Workflows, Directory and Set-up) supporting the Document Control processes associated within a project, ensuring the data integrity of the Aconex system.

Preferred:

- Demonstrates an eye for business due to exposure to business-related activities, e.g., accounting, financing, purchasing, contracts.

- Experience working in regulated environment regarding PHMSA, FERC, DOT, BSEE, PSM, etc.

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