Paralegal

A Brief Overview

Provides legal assistance and coordinates the daily administrative operations to support Legal and Risk Management functions utilizing knowledge of the legal, medical and insurance fields. Prepares legal documents, drafts initial contracts, reviews and research case material, open and close litigation files, maintains contract management, claims, and insurance information systems and reviews and processes various legal documents.

What you will do

• Coordinates and performs daily administrative functions of legal department. • Handles administrative matters and ensures that activities/projects are implemented in accordance with established policies and procedures. Performs legal research and prepares correspondence and initial drafts of contracts, utilizing forms, checklists and other established procedures for approval. Adheres to professional standards and ethics and complies with organizational, state and federal regulations regarding confidentiality. • Coordinates filing of annual reports, prepares renewal information and premium schedules. • Responds to requests for information from government agencies as well as departments within the organization. • Assist as needed in drafting scheduled contract reports (120 Day Protocol Report, Weekly Contracts Report, Pending Contracts Report, etc.). • Documents and maintains up-to-date records of projects/activities. Reviews and processes contract proposals/agreements, claims, applications, forms, correspondence and other documents to ensure that required information is accurate and complete. • Assist attorneys and Lead Paralegal as needed in the drafting/editing of contract documents. • Assist Lead Paralegal in managing online contract database (MediTract), Manage clinical contracts (evaluations, draft MSEC report ((monthly)), etc., following up with business units to complete evaluations), update clinical contract lists (ongoing), maintain current copies of vendor certificates of insurance, adding executed contracts. • Assist Lead Paralegal in managing contract review process including overseeing the review and approval process when Lead Paralegal is out of the office. • Launching various letters such as termination letters, etc. in DocuSign for signatureKeeps Vice President/Risk Manager/Staff Attorney informed of activities, problems and needs.
• Maintains accurate information systems, databases and tracking systems in accordance with contract management, insurance, claims and other agency requirements and criteria. • Maintains current awareness of requirements for data collection and ensures compliance. • Reviews contract proposals, claims, insurance applications and other documents to ensure required information is obtained and specifications are met. • Enters data into database software designated for the activity. • Reviews reports and corrects any data entry errors, as identified.
• Provides litigation support to attorney/risk manager/outside counsel as requested and within established guidelines. • Assists staff attorney/outside counsel in the preparation of legal documents and in responding to all discovery/production requests. Researches policies (current and past) and acts as liaison for counsel in obtaining any information with the organization. Prepares responses on discovery/production request to outside counsel. • Locates potential witness (MED personnel), both current and former employees, to arrange meetings as needed with counsel. • Assists outside counsel to identify signatures displayed in patient’s medical records (includes all disciplines, i.e., M.D., nurses, physical therapists, clinical dietitian, etc.). • Compiles and transcribes documents/reports from various sources. • Develops and maintains resource files of information from prior years that may be requested by attorney/counsel. • Keeps management informed of any issues/concerns which require intervention. Assist SVP/Chief Legal Officer and General Counsel: 1. Email outside counsel and compile list of legal fees for Accounts Payable (monthly). 2. Timekeeper for the department 3. Clerical duties including drafting of correspondence and other documents.
• Business/Corporate Responsibilities: 1. Legal Entities: a) Prepare annual reports for legal entities. b) Gather information as instructed by Lead Paralegal for corporate notices, regulatory filings, applications, amendments, and reports. 2. ROH Board of Directors: a) Assist in drafting board-related documents such as meeting schedule, agendas, etc. b) Assist in compiling meeting packets including requesting information. c) Scheduling board book review meetings. d) Reviewing meeting minutes. 3. Update and maintain information in Lextree: database of corporate documents. Requesting internal checks/payments for filing fees as needed.
• Serves as administrative liaison and works collaboratively with other departments, medical/hospital staff, and outside attorneys or agencies in compliance with MEDCARE standards and promoting patient/customer satisfaction to implement legal activities; to obtain information; to answer inquiries and resolve problems.
• Provides research and administrative support to special projects, preparing data, reports, and follows-up on projects. Obtains information for various legal proceedings.
• Prepares and maintains required corporate documents, reports, records, files, logs and attendance records; collates and assembles reports and documents as required for operational, administrative and compliance purposes. Utilizes computer and information systems to enter format and retrieve data, generate statistics, computations, tables, charts and graphs.
• Maintains confidentiality of information collected and reported in accordance with confidentiality/HIPAA/compliance policies and procedures.
• Completes required continuous training and education, including department specific requirements. Responds to problems/opportunities to improve work environment and participates in performance improvement activities which includes committees, monitoring and follow-up.
• Monitors and maintains budget records. Requisitions and maintains office supplies.
• Performs Notary Public duties as requested.

Qualifications

• Bachelor's Degree Successful completion of the Certified Legal Assistant examination or graduation from an American Bar Association accredited college with a Bachelor’s Degree in Legal Assistant/Paralegal studies Required and
• Equivalent experience may be utilized in lieu of degree Required
• Minimum 3 years experience of related legal experience, including at least one (1) year as paralegal/legal assistant in a law office or any combination of experience and training to work in a healthcare environment Required

Physical Demands

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Rarely
• Carrying - Rarely
• Pushing - Rarely
• Pulling - Rarely
• Climbing - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently