Administrative Assistant

1 month ago


New Castle, United States London Approach Full time

We are seeking a polished, professional, and highly organized Administrative Assistant to join our dynamic team at a family-owned professional services firm. This role offers the opportunity to contribute to various aspects of our operations while interacting with clients and internal teams. The ideal candidate will bring a proactive mindset, exceptional communication skills, and a willingness to support multiple departments in a collaborative environment.


Location: New Castle, DE

Pay: $50,000 to $60,000


Key Responsibilities:

  • Administrative Support:
  • Provide comprehensive administrative support to the leadership team and staff, ensuring smooth day-to-day office operations.
  • Client Interaction:
  • Serve as a primary point of contact for clients, delivering exceptional customer service and maintaining a professional demeanor in all interactions, both in-person and via written communication.
  • Document Preparation:
  • Draft, edit, and proofread correspondence, including client letters and communications with regulatory agencies such as the IRS, ensuring accuracy and professionalism.
  • Office Management:
  • Manage office supplies, coordinate maintenance needs, and ensure the office environment remains organized and welcoming for both clients and staff.
  • Data Entry & Reporting:
  • Utilize Microsoft Excel to perform basic data entry and calculations using simple formulas, such as SUM, to support various administrative tasks and reporting needs.
  • Team Collaboration:
  • Work closely with colleagues across departments to assist with special projects, event coordination, and other tasks as needed, demonstrating flexibility and a team-oriented attitude.

Qualifications:

  • 2+ years of administrative experience, preferably within a CPA firm, law firm, or other professional services environment.
  • Experience working in a small company (ideally fewer than 30 employees) with a family-owned business culture.
  • Strong written and verbal communication skills, with the ability to draft professional correspondence.
  • Proficiency in Microsoft Office Suite, particularly Word and Excel (basic formulas).
  • Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
  • Polished and professional demeanor, with the ability to interact confidently with clients and external partners.
  • A collaborative and adaptable team player with a proactive approach to problem-solving and task management.



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