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Payroll Specialist

4 months ago

Sterling Heights, United States KUKA Full time

KUKA is seeking a Payroll Specialist responsible for processing US and Canada payroll within a shared service, team orientated environment. This individual will be the main point of contact for employee payroll and multi-state payroll tax inquiries. The ideal candidate will have a strong work ethic, be detail-oriented, and have the ability to work both as a team and independently. This position involves a high degree of confidentiality and compliance.

Location: Sterling Heights, Michigan (Hybrid)


Responsibilities include:

Payroll Processing / Maintenance

  • Processes multi-jurisdictional payrolls within Canada and US by completing the full Payroll Life Cycle Requirements – From Employee Record Maintenance, Pay Adjustments, Timekeeping, to processing and post-payroll reconciliation.
  • Responds to authorized requests for payroll data such as mortgage applications, verification of employment, unemployment claims, court garnishments, etc.
  • Supports all payroll configuration requirements including 3rd party interfaces & systems updates
  • Supports all timekeeping system requirements to ensure employees and supervisors are able to submit accurate and timely records to meet payroll deadlines.
  • Maintains all employee payroll records per company’s record retention policy.
  • Payroll Reporting
  • Completes post payroll reports including general ledger, payroll accruals, PTO, 401k contributions.
  • Processes accurate and timely year-end reporting payroll entries and adjustments as necessary.
  • Supports annual or quarterly audits which include payroll data


Tax Compliance

  • Ensures HR Team is compliant with all federal, state, and local payroll laws and taxes
  • Reconciles state and local tax filings provided by payroll service
  • Responsible for timely approval, verification & distribution of annual W-2/T4
  • Works with tax services to ensure that state tax registrations are completed when required.


Customer/Employee Service

  • Assists with day-to-day employee relations – answers payroll related questions.
  • Interface with other departments as required (Finance, Controlling, etc.).
  • Troubleshoot payroll system errors with a sense of urgency.


Qualifications & Experience

  • Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.
  • Minimum of 5 years of experience processing payroll.
  • UKG, SuccessFactors and ADP Team Pay Preferred.
  • Strong understanding of payroll regulations, State, federal local tax codes, and employment laws.
  • Advanced in Microsoft Excel
  • Excellent analytical skills and attention to detail.
  • Acts with high level of confidentiality and discretion.
  • Strong organizational skills and the ability to work both independently and with a diverse team
  • Must be reliable, resourceful, and a problem solver.



KUKA is an Equal Opportunity Employer committed to building an inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other factor protected by applicable federal, state or local laws.