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Accounts Payable Coordinator

4 months ago

Arlington Heights, United States Path Construction Full time
Path Construction is seeking a qualified Accounts Payable Coordinator to join our organization out of our Arlington Heights, IL office and be part of the accounting team. We are a rapidly growing general contractor headquartered in Arlington Heights, IL with additional offices in Charlotte, NC; Scottsdale, AZ; Knoxville, TN; and Dallas, Texas with projects throughout the United States.

About Us:

Founded in 2008, Path Construction is a Chicago based general contractor providing a vast array of construction services to multiple regions throughout the country. Our expertise is very diverse and includes experience on small and large projects of many different types, including but not limited to: healthcare, multi-family, hospitality, education, retail, transportation, self-storage, senior living, water and waste treatment, convention centers, laboratories, correctional, and institutional. The main philosophy and strategy for the growth of our organization is to be on the cutting edge of all aspects of the construction process. Additionally, our unmatched customer satisfaction and, most importantly, the development and quality of our people drive our success. For more about us, please visit our website at www.pathcc.com.

Duties for an Accounts Payable Coordinator include:

  • Set-up subcontracts and purchase orders in Job Cost System
  • Ensure all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase order agreements
  • Ensure change orders are processed accurately and timely
  • Maintain Accounts Payable Database including but not limited to updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance address
  • Scheduling and preparing checks
  • Resolving purchase order, contract, invoice, or payment discrepancies and documentation
  • Review Vendor Statements
  • Ensure all Subcontractors and Supplier Invoices are processed accurately and timely
  • Ensure proper matching Revenues and Expenses for all projects
  • Ensure Subcontractor/Suppliers Waivers of Lien are received and correct
  • Ensure Subcontractors and Suppliers are paid in accordance with contractual terms
  • Ensure all Path Compliance requirements for W-9's, Insurance Certificates, EEO, and other documents are met by Subcontractors and Suppliers
  • Follow-up on outstanding accounts payables invoices
  • Ensure good communication with Path Vendors - calls and e-mails are responded to timely
  • Ensure compliance with sales and use tax regulations
  • Analyze project variances and ensure the team has the required information to take corrective action
  • Compile information for external auditors, as required
  • Process and distribute 1099's annually
  • Ensure payment discounts are taken when appropriate
  • File 1099 annually with the IRS
  • Assist with special projects as requested
  • Work well with Path Team Members to ensure company goals are met for customer satisfaction, safety, and profitability

Requirements

Path Construction is looking for someone with the right skills and attitude with relevant experience and skills including:

  • A college degree in accounting/business administration is desired, but equivalent experience in these fields will be considered
  • Minimum of 2-5 years previous experience, preferably in a construction project cost environment
  • Strong attention to accuracy and detail
  • Exceptional customer service and communication skills, communicating with all levels in the organization
  • Strong PC skills including proficiency in Excel and Sage Construction CRE 300 is preferred

Benefits

  • Competitive Compensation
  • Certification Training
  • 401(k)
  • Health, Dental, Vision, Life, Long-Term and Short-Term Disability Insurance
  • Company cellphone and computer
  • Financial and Mental Health Support through a third party
  • Travel and Entertainment Discount Program