Project Administrator

3 weeks ago


Newport Beach, United States Pacific Tusk Builders Full time

Position Summary


The Project Administrator will provide a broad range of administrative support functions for project managers, which include coordinating communications between subcontractors, clients, field and office and managing construction documentation.


Key Responsibilities

  •  Assist in research and preparation of bids and proposals.
  • Issue and track invitations to bid.
  • Coordinate project documentation, including contracts and compliance records, and provide assistance with document reviews.
  • Manage and distribute bid-related documents and job set-up documents.
  • Prepare and distribute AIA and related owner contracts.
  • Issue and track subcontract change orders and purchase orders and update budget reports.
  • Request and review subcontractor insurance and contractor’s licenses.
  • Review and process subcontractor billings and follow-up on any problems related to orders and invoicing.
  • Prepare and distribute meeting minutes.
  • File project documents.
  • Create Project Closeout Manual.


Qualifications

  • Prefer at least two years of experience as a Project Administrator, Project Coordinator or similar role. Construction background and familiarity with AIA documents preferred.
  • High school diploma or equivalent required. Associate's degree or some college credit in a related field preferred.
  • Proficiency in Word and Excel and comfortable working with other office software.
  • Ability to organize multiple projects and prioritize tasks.
  • Exceptional written and verbal communication skills.
  • Familiarity with construction project plans and specifications.
  • Attention to detail and a proactive attitude.


Compensation: $26-$39/hour, based on qualifications and experience


Benefits: Health, Dental, and Vision insurance, paid vacation time




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