Database and Article Management Specialist

7 days ago

Richmond, United States TECHEAD Full time

TECHEAD is celebrating over thirty-five years of incredible heritage, talent, and accomplishments To learn more about TECHEAD, visit us at TECHEAD.com or on Glassdoor.



Database and Article Management Specialist


100% Remote

1 Years Contract

9am - 5pm EST



Job Description

We are looking for a highly organized professional to support the acquisition, management, and reporting of research materials and bibliographic data. This role involves ensuring accurate documentation, metadata quality, and the preparation of detailed reports and bibliographies for internal and external use.


Key Responsibilities:

  • Research Material Acquisition: Execute targeted searches on various topics, obtain electronic copies of materials from designated resources, and track the status of large sets of acquired items over time.
  • Database Management: Upload acquired materials into a centralized platform, ensuring accurate metadata entry, including bibliographic and other relevant information, as guided by standardized templates.
  • Status Updates and Notifications: Provide regular updates on material acquisition progress. For items unavailable electronically due to restrictions, document their status and notify relevant stakeholders.
  • Metadata Quality Assurance: Perform quality checks on all metadata entries to ensure accuracy and alignment with templates. Support platform configurations to streamline QC activities and improve efficiency.
  • Reporting and Documentation: Generate and format detailed reports on acquired materials and related metadata for internal and external stakeholders. Collaborate on developing complex reports as needed.
  • Bibliography and Citation Management: Create topic-specific bibliographies using platform data. Export and format bibliographic records for integration into citation management tools such as EndNote.
  • Regulatory and Submission Support: Assist in preparing collections of materials for external submissions, ensuring compliance with copyright and documentation guidelines. This may include preparing compressed file packages or verifying permissions for distribution.
  • Collaboration and Communication: Participate in team meetings to discuss project planning and ensure timely, high-quality delivery of tasks and services.


Requirements:

  • Bachelor’s degree in a relevant field.
  • Strong experience with relational databases or document review platforms (not an IT role).
  • Proficiency with citation management tools (e.g., EndNote).
  • Advanced skills in Microsoft Office (Outlook, Excel, PowerPoint).
  • Exceptional attention to detail, organizational skills, and the ability to manage multiple priorities in a dynamic environment.
  • Excellent written and verbal communication skills, with a focus on collaboration and adaptability.


TECHEAD's mission is to make our on-site associates successful by placing them in the right environment so they can grow and prosper. How we treat and respond to our clients and employees is a reflection of who we are and makes us stand out from the rest. Keeping our business focused on building and maintaining relationships with our employees and clients is the key to our success. We won't strive for anything less.


TECHEAD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


For more information on TECHEAD please visit www.techead.com.


No second parties will be accepted.

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