Admissions Engagement Coordinator

Organizational Overview

Inspired by St. John Baptist de La Salle, La Salle Catholic College Preparatory is a school that offers an exceptional academic experience and extensive co-curricular opportunities for students who wish to push their limits and pursue their interests. We serve approximately 675 students from the Portland Metro area. A Lasallian education is relationship-based; our educators provide a relevant, challenging and supportive education by genuinely knowing each student they serve.

Equity Statement

Guided by our Lasallian Catholic mission and core belief in God’s presence in all things, La Salle Catholic College Preparatory commits to equity, inclusion, diversity, and justice. View our full equity statement here.

Job Summary

• Serve as the first impression of La Salle Catholic College Preparatory, developing and maintaining positive relationships with prospective families and community partners
• Coordinate the Falcon for a Day shadow visit program
• Coordinate events that primarily target the younger prospective student audience
• Manage the Summer Camp Program
• Support a variety of admissions events
• Provide administrative support and help maintain the Admissions database

Essential Duties include but are not limited to the following:

Program Operations/Management

• Host campus tours

Coordinate the Falcon for a Day shadow visit program:

• Manage visit sign-up forms and confirmation emails
• Select student Ambassadors and send all communications
• Check-in/check-out visitors daily
• Follow-up with prospective families

Coordinate the Summer Camp Program:

• Partner with coaches and select instructors to determine summer camp offerings for elementary and middle school students
• Serve as primary contact by responding to family inquiries
• Oversee curriculum development and supplies spending
• Facilitate recruitment, training, and onboarding for staff and volunteers
• Update and report to Admissions Director on camp marketing, registration, and budget
•  Coordinate with Admissions team to offer admissions touchpoint for each camp
• Collaborate with Marketing and Communications for advertising and website/registration pages
• Manage camp budget and report profits to Finance Director
• Manage all camp operations throughout summer, including check-in and check-out of campers and (as needed) support of leaders/counselors
• Maintain, organize, and analyze yearly data, including an annual report summarizing the effectiveness of SCP and recommendations for improvement.

Collaborate with Admissions team to support the Ambassador Program, including preparing ambassador application materials & coordinating ambassador interview and selection process

Event Coordination & Support

• Plan and execute Admissions Events which frequently include younger students: seasonal sports nights (Future Falcon Nights) and theater performance (Grade School Musical Matinee)
• Support the following admissions events: Open House, High School Placement Test, La Salle Info Night, Welcome Night, Flock Fest
• Support outreach efforts as a representative of La Salle at high school info nights or other community partnership opportunities

Admin Support

Maintain admissions database in SchoolAdmin (aka FinalSite Enrollment):

• Respond to questions from prospective families and record notes in the database
• Set up event registrations in SchoolAdmin, including related auto-reminder emails
• Track progress of incoming application/enrollment materials from applicants and request missing information
• Create, maintain and produce reports, queries, and mailing lists as needed
• Uphold strict level of confidentiality regarding personal and academic information stored in the database.

Collaborate with Admissions team, as needed, to:

• Plan and participate in all admissions activities and events throughout the year
• Design graphic projects in Canva
• Edit Admissions e-newsletter or social media posts

Qualifications and Experience

• Bachelor’s degree and 1-3 years of relevant work experience in education, admissions, events, marketing, or other related fields
• Experience with planning events, managing programs with daily operations, and supervising volunteers
• Strong proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint) and Google Suite products
• Ability to work evenings and weekends

Skills

• Excellent oral and written communication skills; ability to speak and present in public settings
• Ability to effectively collaborate within a team environment to ensure the success of current responsibilities as well as long-term strategic goals.
• Exceptional organization with an ability to self-manage multiple projects and multitask to meet deadlines
• Adept at working with a variety of audiences including faculty, staff, administration, and prospective/current parents and students