Real Estate Administrator

3 weeks ago

Seattle, United States Ascend Talent Solutions Full time

Our client is seeking a Real Estate Administrator to join their team immediately in a temp capacity with the potential to convert to fulltime.


The Real Estate Administrator will assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts.


Position Responsibilities


Job responsibilities include but are not limited to:


  • Answer management phones and assist with tenant needs
  • Respond to inquiries by providing routine information and or taking and delivering messages
  • Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports
  • Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc
  • Maintain inventory of office supplies and property staff directory
  • Monitor outside vendors for compliance of contracts and certificates of insurance
  • Assist with preparing and administering service agreements
  • Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
  • Responsible for accounts payable, accounts receivable and reporting
  • Organize and code invoices
  • Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received
  • Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment
  • Compiling and reviewing Tenant Billings and other miscellaneous charges
  • Provide management team with aged delinquency reports and send delinquency letters

POSITION REQUIREMENTS


  • Must have a minimum high school education. Associate’s or Bachelor’s degree preferred
  • Minimum of 2 years previous office / administrative experience, commercial property management experience a plus
  • Experience with MRI and Yardi software a plus
  • Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases a plus
  • Possess professional demeanor and excellent interpersonal and customer service skills
  • Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
  • Excellent communication skills, both verbal and written
  • Ability to work independently.

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