Office Manager

4 weeks ago

Detroit, United States Ainsworth Inc Full time

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today


Position Summary:

The Office Manager is an operationally, all-encompassing role that supports branch operations by maintaining and growing support systems, staff supervision and responsible for managing the accounts of a Projects by overseeing supplier contracts, evaluating production costs, and verifying invoice statements. In this role, you'll be Working closely with team members to ensure the administration of multiple back-office processes are executed accordingly to ensure that the business delivery cycle flows accordingly and KPI’s are tracked and met.


Responsibilities:


· Partner with business leaders to identify improvement opportunities within the branch’s service delivery model.

· Accountable for the daily actions required to facilitate the successful execution of accounting, payables and receivable duties; supervise office staff; perform human resources functions, including payroll processing; and assist the Director of Operations in overall functions of the office.

· Providing weekly updates to management

· Manage and hold team members accountable for meeting set KPI’s, acting as a back-up to support peak volumes or during staffing shortages as necessary.

· Ensure team members are equipped to complete assigned tasks and meet established KPI’s.

· Management and approval of the vacation and attendance tracking for team members ensuring coverage is not impacted.

· Support AR/AP and handle all disputes to bring a quick resolution by engaging different departments and providing the managers with the information they require to decide on how to proceed.

· Oversee monthly evaluation and reconciliation of P Card activity, providing necessary reporting and information to management as required and ensuring compliance with established policies.

· Assist in review and formatting of internal and external documents pertaining to Contracting including subcontractor qualifications and documentation according to company standards.

· Manages security clearances for all related 3rd party sub-contractors as well as inhouse applicable in-house technicians.

· Collaborate closely with the project manager to establish and maintain a comprehensive, cost-effective budget for the project.

· Ensure that budgetary allocations align with project requirements and objectives, facilitating efficient resource allocation.

· Perform essential accounting tasks throughout the project lifecycle, including the preparation of accurate invoices, estimation of cash flow, and approval of purchase orders.

· Monitor financial transactions and promptly integrate unforeseen costs into the budget, ensuring accuracy and transparency.

· Conduct detailed analysis of all financial transactions, systematically incorporating unexpected expenses and adjustments into the project budget.

· Utilize your financial expertise to provide insights and recommendations that contribute to effective budget management.

· Maintain meticulous records of all project-related financial activities, ensuring their accuracy and completeness for both internal and external audits, as well as tax reporting.

· Prepare insightful cost analyses by skillfully interpreting and synthesizing project financial data and information, offering valuable perspectives to inform decision-making.

· Identify and assess potential financial risks and budgetary discrepancies, promptly reporting findings to management for thorough review and appropriate action.

· Maintain an organized Change Order log, diligently documenting and tracking any modifications to project scope or budget.

· Actively follow up on Change Orders, ensuring their accurate incorporation and appropriate financial adjustments.

· Scrutinize vendor packing slips and match them meticulously to corresponding invoices, verifying the accuracy of billing and facilitating smooth financial operations.

· Develop and nurture strong, collaborative relationships with vendors and suppliers, ensuring effective communication and cooperation throughout the project lifecycle.

· Perform other duties as assigned by Management.


Qualifications:


· An associate degree in accounting, Finance, or a related field; CPA or relevant certification is a plus.

· A minimum of 5 years' experience in private or public accounting is preferred.

· Familiarity with accounting software, such as QuickBooks and NetSuite Proficiency in financial management software, accounting systems, and Microsoft Excel.

· A certification in construction accounting is preferred.

· Strong understanding of accounting principles, revenue recognition, and financial reporting standards.

· Undergraduate degree in Business Administration or equivalent experience.

· 2+ years relevant experience in a related environment.

· 5+ years in a leadership or supervisory capacity within a related environment.

· Strong computer skills

· Skilled in the Microsoft Office suite

· Proven ability to communicate effectively with a diverse group of internal and external individuals.

· Excellent written and verbal communication and the ability to document information and instruction.

· Team Focus - Capable of building relationships at all levels within the organization.

· Ability to work in a fast-paced, evolving environment.

· Detail orientated with superior organizational skills

· Ability to work well under stress, complete assignments accurately and work independently.


While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.


Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.


Ainsworth is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country Join us…. Make a difference.

  • Probation Officer

    4 weeks ago

    Detroit, United States Michigan Eastern Probation Office Full time

    Qualification s must be met at the time of the application. Required: A bachelor’s degree from an accredited college or university in a field of academic study, such as criminal justice, criminology, psychology, sociology, human relations, business or public administration, or other closely related field which provides evidence of the capacity to...

  • Office Manager

    4 weeks ago

    Detroit, United States BrandSafway Full time

    Office Manager Summary Title: Office Manager ID: 2051716 Location: Detroit, MI Job Function : Administrative Description A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more...

  • Office Manager

    4 weeks ago

    Detroit, United States BrandSafway Full time

    A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 32,000 customers worldwide. BrandSafway was formed when Brand Energy & Infrastructure Services and Safway Group combined in...

  • Office Manager

    4 weeks ago

    Detroit, United States BrandSafway Full time

    A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 32,000 customers worldwide. BrandSafway was formed when Brand Energy & Infrastructure Services and Safway Group combined in...

  • Office Manager

    2 weeks ago

    Detroit, Michigan, United States Anago Cleaning Systems Full time

    JOB TITLE:Office ManagerReports To: Owner Non-ExemptSummary:Rapidly Growing National Franchise Company in Commercial Cleaning Industry, seeking experienced Office Manager with very strong interpersonal skills with a focus and mindset towards excellent customer service. This is a full-time salaried position that is a career opportunity for person with strong...

  • Office Manager

    2 weeks ago

    Detroit, United States ArcelorMittal Tailored Blanks Americas Full time

    Job DescriptionJob DescriptionJoin Us in Driving a Safer and Greener Tomorrow as an Office Manager at ArcelorMittal Tailored Blanks!Position: Office Manager Location: Detroit, MIWho Are We?Are you ready to be part of a dynamic and rapidly growing company that's shaping the future? Welcome to ArcelorMittal Tailored Blanks (AMTB), where bold innovation,...

  • Office Manager

    3 weeks ago

    Detroit, United States ArcelorMittal Full time

    Join Us in Driving a Safer and Greener Tomorrow as an Office Manager at ArcelorMittal Tailored Blanks! Position: AP/AR Analyst Location: Detroit, MI Who Are We? Are you ready to be part of a dynamic and rapidly growing company that's shaping the future? Welcome to ArcelorMittal Tailored Blanks (AMTB), where bold innovation, unwavering quality, and an...

  • Office Manager

    2 weeks ago

    Detroit, Michigan, United States Ainsworth Inc Full time

    If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team todayPosition Summary:The Office Manager is an operationally, all-encompassing role that supports branch operations by...

  • Office Manager

    3 weeks ago

    Detroit, United States ArcelorMittal Tailored Blanks Americas Full time

    Job DescriptionJob DescriptionJoin Us in Driving a Safer and Greener Tomorrow as an Office Manager at ArcelorMittal Tailored Blanks!Position: AP/AR Analyst Location: Detroit, MIWho Are We?Are you ready to be part of a dynamic and rapidly growing company that's shaping the future? Welcome to ArcelorMittal Tailored Blanks (AMTB), where bold innovation,...

  • Office Manager

    4 weeks ago

    Detroit, United States Ainsworth Inc Full time

    If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!Position Summary:The Office Manager is an operationally, all-encompassing role that supports branch operations by...

  • Medical Office Manager

    2 weeks ago

    Detroit, Michigan, United States Cura Vein & Pain Centers Full time

    About usCura Vein & Pain Centers is a small business that has multiple locations including Clifton, West orange, North Bergen, Edison and Wayne in NJ. We are professional, agile, professional and our goal is to CURA Vein & Pain Center in NJ is a distinguished Vein Treatment Center led by renowned specialists. We specialize in Pain management.Our work...

  • Business Office Manager

    2 weeks ago

    Detroit, Michigan, United States Villa at Great Lakes Crossing Full time

    Villa At Great Lakes Crossing - Business Office Manager (BOM)Are you looking for a fulfilling career where you can make a difference in people's lives? Look no further than Villa Healthcare We are thrilled to announce that we are hiring a Business Office Manager to join our team of compassionate caregivers. With new management, there has never been a better...

  • Michigan Office Finance Manager

    4 weeks ago

    Detroit, Michigan, United States HNTB Full time

    What We're Looking ForAt HNTB, you can invest in a career that is meaningful and rewarding to you while making a difference for Michigan communities that matter to all of us. As part of a nationwide firm, HNTB Michigan has been a part of delivering solutions for some of the largest and most innovative infrastructure projects across the state. With our...

  • Michigan Office Finance Manager

    4 weeks ago

    Detroit, United States HNTB Full time

    What We're Looking For At HNTB, you can invest in a career that is meaningful and rewarding to you while making a difference for Michigan communities that matter to all of us. As part of a nationwide firm, HNTB Michigan has been a part of delivering solutions for some of the largest and most innovative infrastructure projects across the state. With our...

  • Office Manager, Hospice

    3 weeks ago

    Detroit, United States Alternate Solutions Health Network Full time

    Agency:Beaumont Home Health and HospiceOur culture and people are what set us apart from other post-acute care providers. We’re dedicated to the growth and development of our team to set them up for success. We CARE for our patients like they are our own FAMILY.HOW YOU'LL MAKE A DIFFERENCE:At our Hospice, our team members have the ability to help patients...

  • Eastern Michigan Treasury Management Officer

    4 weeks ago

    Detroit, United States Fifth Third Full time

    Make banking a Fifth Third better We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION: Member of a highly productive, industry leading team of treasury professionals. Responsible for business development (new and cross-selling), client service excellence,...

  • Office Assistant

    4 weeks ago

    Detroit, United States Bader Enterprises, Inc Full time

    Job DescriptionJob DescriptionBader Enterprises, Inc is an award-winning, locally owned and operated, full-service remodeling business. We offer complete interior and exterior remodeling, using well-trained and supervised in-house crews.We are seeking a detail-oriented Office Assistant to join our team. The ideal office admin support candidate will be an...

  • Office Coordinator

    3 weeks ago

    Detroit, United States Spectrum Human Services Full time

    Job DescriptionJob DescriptionWho We AreDignity and respect are simple human gifts, belonging to all. Since 1976, Spectrum has worked to strengthen children, families, and communities across the state of Michigan. Each day, more than 1,450 children, teens, and adults who deal with mental, physical, emotional, and/or behavioral challenges find help in a...

  • Director, Brand Partnerships

    4 weeks ago

    Detroit, United States Front Office Sports Full time

    Job DescriptionJob DescriptionDescriptionAs a Director, Brand Partnerships, you will be responsible for driving revenue growth and expanding our client base across the biggest brands in the US.  You will work closely with clients to develop turn-key and customized advertising solutions that leverage our diverse digital distribution ecosystem, delivering...

  • Director, Brand Partnerships

    3 weeks ago

    Detroit, United States Front Office Sports Full time

    Job DescriptionJob DescriptionDescriptionAs a Director, Brand Partnerships, you will be responsible for driving revenue growth and expanding our client base across the biggest brands in the US.  You will work closely with clients to develop turn-key and customized advertising solutions that leverage our diverse digital distribution ecosystem, delivering...