Executive Assistant to Chief Operations Officer

5 days ago

Walnut Creek, United States Price Family Dealerships Full time

Executive Assistant to the Chief Operating Officer (COO)


Position Overview: We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to our Chief Operating Officer (COO). The ideal candidate will be a proactive and resourceful individual with exceptional communication skills and a keen attention to detail. This role offers an exciting opportunity to work closely with senior leadership and contribute to the success and growth of our organization.


Responsibilities:

  • Serve as the primary point of contact for the COO, managing and prioritizing correspondence, emails, calls, and scheduling meetings and appointments.
  • Manage and prioritize the COO's Outlook inbox, filtering and responding to messages as appropriate and flagging urgent matters for immediate attention.
  • Ensure timely follow-up on emails and correspondence, coordinating with relevant stakeholders to facilitate prompt responses and actions
  • Coordinate and manage the COO's calendar, including scheduling internal and external meetings, conference calls, and travel arrangements.
  • Prepare and organize reporting for the COO’s review.
  • Prepare and organize materials for meetings, presentations, and conferences, ensuring that the COO is well-prepared and informed.
  • Assist in drafting, editing, and formatting various documents, reports, and presentations for internal and external distribution.
  • Liaise with internal departments and external stakeholders on behalf of the COO, maintaining professional and effective communication at all times.
  • Handle confidential and sensitive information with the utmost discretion and integrity, maintaining strict confidentiality at all times.
  • Proactively identify opportunities to streamline processes, improve efficiency, and enhance productivity within the COO's office.
  • Undertake ad-hoc projects and assignments as requested by the COO, demonstrating flexibility and adaptability to changing priorities and deadlines.


Qualifications:

  • Proven experience (ideally 5+ years) as an executive assistant or similar role, supporting C-suite executives or senior leadership in a fast-paced environment.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Candidate must demonstrate a willingness to embrace new technologies and processes to effectively support the COO in a dynamic and evolving environment
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
  • Proactive and resourceful problem-solver, with the ability to anticipate needs and take initiative to address them.
  • Discretion and confidentiality in handling sensitive information and matters.
  • Ability to work independently with minimal supervision, as well as collaboratively as part of a team.
  • Flexibility and adaptability to changing priorities and requirements in a dynamic work environment.


Benefits:

  • Competitive salary ranging from $90,000 to $110,000
  • Flexibility for hybrid work
  • Generous PTO 
  • 401 (k) Program
  • Comprehensive health insurance options including medical, dental, and vision coverage for employees and their families. A portion of health insurance costs to be covered by the company.
  • Opportunities for professional development 
  • Dynamic and collaborative work environment with great people


The Dealership is committed to equal employment opportunity and diversity in the workplace. We maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by federal, state or local law. We will consider qualified applicants with criminal histories in a manner consistent with state and federal laws. The Dealership maintains a drug-free workplace consistent with applicable federal, state and/or local law. 

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