Executive Administrative Assistant
5 days ago
Executive Administrative Assistant
Advanced Personnel Resources is seeking an individual for an Executive Administrative Assistant role we are recruiting for. The Executive Administrator provides secretarial and administrative assistance to CEO and staff; responsible for working independently and using discretion to complete responsibilities in a timely and appropriate manner. Responsibilities also include: Office Management and Coordination of Special Projects.
This will pay up to $28 per hour
Specifications
Required Education and Experience: High School Diploma. One year of Administrative Experience.
Preferred Education and Experience: Associate degree. Two years of related experience.
Knowledge, Skills, and Abilities:
Excellent internal and external customer service skills; Advanced computer skills (Word, Excel, PowerPoint, Microsoft Outlook, Data entry and Publisher); Standard office equipment operation; Establish priorities and handle workflow with frequent interruptions; Ability to work independently; Must possess excellent written and verbal communication skills for telephone and in-person interaction. Ability to represent the organization professionally.
Key Responsibilities
Executive Administrative Assistance:
- From the general direction, composes, edits, signs, and sends correspondence.
- Handles sensitive calls, such as fielding compliance concerns/complaints, and handles such calls confidentially.
- Coordinates meetings: scheduling, preparing agendas, and distributing agendas, taking minutes, and distribution of minutes.
- Coordinate with other agencies and facilities around collaborative projects.
- Prepares reports for the organization.
- Schedules and organizes activities such as meetings, travel, conferences, and department activities for CEO, Medical Director, HR Assistant, and Director of Community Engagement and Marketing.
- Creates and develops visual presentations for the Leadership Team.
- Establishes, develops, maintains and updates filing system for the CEO and Medical Director. Retrieves information from files when needed. Establishes, develops, maintains and updates journals and magazines.
- Organizes and prioritizes large volumes of information and calls.
- Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
- Answers phones for CEO. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with the front desk to cover phones as needed.
- Acts as a liaison with other departments and outside agencies, including Board of Directors. Handles confidential and non-routine information and explains policies when necessary.
- Works independently and within a team on special nonrecurring and ongoing projects. Acts as a project manager for special projects, at the request of the CEO, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating visuals.
- Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for the accuracy and clarity of the final copy.
- Supports Business Office Coordinator with administrative finance activities. Activities such as: copying check requests and sending to accounts payable travel reimbursement, documenting credit card expenses.
Office Management:
- Oversees the mail distribution center to ensure timely distribution of internal and external mail, including certified and registered mail and FedEx/UPS packages.
- Monitors mailing process.
- Oversees office equipment repairs (copiers, fax machines, postage meter) as it relates to maintenance agreements.
- Receives scans and indexes answering services messages daily.
- Receives all supply and forms requests.
- Compiles orders that may include copying, collating and packaging/boxing and distributes in a timely manner.
- Facilitates the most efficient method of distribution including UPS, interoffice mail or personnel as courier.
- Verifies supplies delivered against purchase order.
- Reviews incoming requisitions and special orders and determines best item selection and price.
- Investigates and takes appropriate action on purchase order discrepancies such as pricing, incorrect shipments or damaged goods.
- Recognizes and responds to staff needs.
Special Projects:
- From general direction, has responsibility for completion of special projects.
- Completes special projects in a timely manner utilizing advanced computer skills.
- Researches, gathers information and asks questions to ensure projects are done correctly.
- Recognizes and responds to company needs by initiating special projects or identifying areas of concern.
- Arranges catered meals, seeks out and secures up-to-date mailing lists, utilizes knowledge of community resources to find needed information.
- Assists in development of visual aids for presentations including PowerPoint, handouts, props and other aides.
- Other duties as assigned.
Please attach your resume (MSWord if possible) to the submission.
All inquiries are highly confidential and go directly to:
Misty Davis | Advanced Personnel Resources | W 336.272.7720
-
Executive Assistant Senior
5 days ago
Greensboro, United States Cone Health Full timeOverview: The Executive Assistant Senior supports an individual executive or small number of executives in their day-to-day activities. This job works across to ensure needs are met for assigned executives, including assistance with team communication, travel plans, expense reports and all other requests by executive members. The schedule for this role is...
-
Executive Assistant
5 days ago
Greensboro, United States North Carolina Agricultural & Technical State University Full timePosting DetailsClassification Information Position/Classification Title Executive AssistantClassification Type SHRAPosition required to work during periods of adverse weather or other emergencies: N - Not MandatoryMinimum Experience/Education High School diploma or equivalency and three years of progressively responsible administrative/office management...
-
Administrative Assistant
1 week ago
Greensboro, United States Lincoln National Corporation Full timeWe are seeking a highly organized and detail-oriented Administrative Assistant II to join the Internal Audit team. The ideal candidate will provide high-level administrative support to our executives and contribute to the smooth operation of the offi Administrative Assistant, Internal, Audit, Administrative, Vice President, Intern, Business Services
-
Executive Assistant Specialist
2 days ago
Greensboro, United States Equiliem Full timeCompany Overview:Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.Our Story:For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and...
-
Administrative Assistant
8 hours ago
Greensboro, United States Belcan Full timeResponsibilitiesSupport senior-level executives in their day-to-day activities, including calendar management, correspondence, and data entry.Coordinate meetings, appointments, and travel arrangements with internal and external stakeholders.Prepare presentations, reports, and other materials as requested by executives.Ensure the confidentiality and integrity...
-
Administrative Assistant
5 days ago
Greensboro, United States Adams Electric Company Full timePosition: Corporate Administrative Assistant Location: Greensboro, NC General Position Summary The Administrative Assistant is responsible for providing administrative support and reception support to our corporate office. This position will provide general assistance to all levels of corporate staff within Adams Electric Company. Responsibilities: + Greets...
-
Executive Assistant
2 weeks ago
Greensboro, United States Affodable Housing Management Full timeTO BE CONSIDERED FOR THIS ROLE, PLEASE EMAIL A COVER LETTER AND RESUME TO JPHANEUF@AHMI.ORG The Executive Assistant / Assistant Development Manager (EA / ADM) performs a wide variety of tasks in providing direct support to the Executive Director in managing the overall operations of the organization and with development management. The EA / ADM must have...
-
Executive Assistant
11 hours ago
Greensboro, United States Affodable Housing Management Full time*TO BE CONSIDERED FOR THIS ROLE, PLEASE EMAIL A COVER LETTER AND RESUME TO JPHANEUF@AHMI.ORG* The Executive Assistant / Assistant Development Manager (EA / ADM) performs a wide variety of tasks in providing direct support to the Executive Director in managing the overall operations of the organization and with development management. The EA / ADM must have...
-
Executive Assistant Professional
5 days ago
Greensboro, United States Equiliem Full timeJob DescriptionJob DescriptionJob Description:The Executive Assistant provides high-level administrative support to one or a small group of executives, ensuring the seamless management of their day-to-day office activities. This role requires exceptional organizational skills, discretion, and the ability to work proactively in a fast-paced environment.Key...
-
Administrative Assistant Senior
4 days ago
Greensboro, United States Cone Health Full timeThe Administrative Assistant Senior ensures administrative support and coordination is provided to specific individuals, teams, or departments. Under general supervision, this job ensures the success and smooth-running of daily operations for employees of all levels while providing strong attention to detail and organizational skills. Acts as an...
-
Executive Assistant
5 days ago
Greensboro, United States Carnegie Partners Inc. Full timeFlexible position available for an Executive Assistant in Greensboro! The position will be roughly 35-40 hours per week. While the working hours can be flexible, remote work is not available for the position. The job functions need to be performed on site in the office in Greensboro. This position supports the President of a business with close to 200 full...
-
Executive Assistant
5 days ago
Greensboro, United States Carnegie Partners Inc. Full timeFlexible position available for an Executive Assistant in Greensboro!The position will be roughly 35-40 hours per week. While the working hours can be flexible, remote work is not available for the position. The job functions need to be performed on site in the office in Greensboro.This position supports the President of a business with close to 200 full...
-
Executive Assistant
5 days ago
Greensboro, United States Carnegie Partners Inc. Full timeFlexible position available for an Executive Assistant in Greensboro!The position will be roughly 35-40 hours per week. While the working hours can be flexible, remote work is not available for the position. The job functions need to be performed on site in the office in Greensboro.This position supports the President of a business with close to 200 full...
-
Administrative Coordinator
1 day ago
Greensboro, United States Affordable Housing Management, Inc. Full timeJob Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to provide direct support to the Executive Director in managing the overall operations of Affordable Housing Management, Inc. The successful candidate will be responsible for managing the ED calendar, coordinating events, providing administrative support, and...
-
Executive Assistant Professional
2 days ago
Greensboro, United States Equiliem Full timeJob Description: The Executive Assistant provides high-level administrative support to one or a small group of executives, ensuring the seamless management of their day-to-day office activities. This role requires exceptional organizational skills, discretion, and the ability to work proactively in a fast-paced environment. Key Responsibilities: Information...
-
Administrative Assistant
20 minutes ago
Greensboro, United States North Carolina Agriculture & Technical State Unive Full timeJob SummaryThis role provides high-level administrative support to the Department Chair of Psychology, interacting with the public and assisting students, faculty, staff, and alumni with department services and operations.The position oversees and administers activities of the department's administrative office, including front-line reception,...
-
Executive Chef Assistant
6 days ago
Greensboro, United States Oak View Group Full timeJob SummaryWe are seeking an experienced and skilled Kitchen Operations Manager to join our team at Oak View Group. As a key member of our culinary staff, you will be responsible for assisting the Executive Chef in all aspects of kitchen operations, including menu planning, inventory management, and staff supervision.Key ResponsibilitiesAssist the Executive...
-
Client Service Associate
1 week ago
Greensboro, United States Oppenheimer & Co. Full timeWho We Are:Oppenheimer & Co. Inc. ("Oppenheimer") is a leading middle-market investment bank and full service broker-dealer. With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and...
-
Administrative Assistant
5 days ago
Greensboro, United States Winston Salem Barber School Full timeJob DescriptionJob DescriptionAdministrative Assistant Job DescriptionPosition OverviewThe Winston-Salem Barber School is seeking a highly organized Administrative Assistant to join our team. This role is integral to helping our team streamline our college. Need someone that works smoothly and efficiently while maintaining our high standards of...
-
Administrative Assistant
5 days ago
Greensboro, United States Dezign Comm Full time $36,000 - $45,000Department: Dezign CommLocation: GreensboroCompensation: $36,000 - $45,000 / yearDescriptionJob Description:We are looking for a highly organized and proactive Administrative Assistant to support our office operations in Greensboro, NC. The ideal candidate will handle administrative tasks with precision, ensuring the smooth functioning of daily activities...