Administrative Assistant

7 days ago

Encinitas, United States A7 Group, Inc. Full time

Founded in 2009 by Adam Rohrbaugh, AIA, NCARB, A7 Group, Inc. is a dynamic architectural consulting firm serving an extensive clientele including business owners, homeowners, developers, architects, contractors, associations, educational institutions, property managers, insurance firms, and legal professionals. With over 20 years of experience, Adam's diverse background, including forensic consultation, inspired him to establish a versatile company that collaborates with skilled professionals to deliver top-tier services across multiple domains. A7 Group's core offerings encompass architecture, roofing and waterproofing consulting, construction management, and forensic consultation. A7 Group is dedicated to providing unparalleled quality and innovative solutions for its clients.


Position Overview:

Are you a proactive and organized individual with a flair for embracing an entrepreneurial mindset? Are you excited about contributing to a dynamic and forward-thinking team? If so, we invite you to seize the opportunity and join us as an Administrative Assistant. In this pivotal role, you will have the privilege to closely collaborate with our VP and President, driving operational efficiency, managing projects, and making a direct impact on our business growth.


Responsibilities:


Client Relationship:

  • Cultivate and nurture client relationships, ensuring exceptional service and support.
  • Maintain organized correspondence, activity records and client data in Outlook, Monday and Pipedrive.
  • Proactively communicate with clients and prospects regarding project updates and opportunities.
  • Assist in the preparation, review, and follow-up of project proposals.
  • Initiate outreach to potential new clients.
  • Conduct research to identify bid opportunities from various sources.
  • Participate in industry events and functions to represent our company.
  • Conduct client interviews upon project completion to gather feedback.


Administrative:

  • Manage and coordinate the CEO’s calendar, appointments, and meetings, ensuring effective time management and prioritization.
  • Anticipate the CEO’s needs and proactively address challenges or opportunities.
  • Assist in preparing client reports and presentations.
  • Research and prepare responses to Requests for Proposals (RFPs).
  • Facilitate project intake procedures to ensure smooth project initiation.
  • Manage project close-out procedures efficiently.
  • Transfer information from T-Sheets to Monday & Pipedrive for accurate record-keeping.
  • Create and uphold a professional office environment for clients, guests, and employees.
  • Manage office supplies, equipment, and conduct annual audits.
  • Coordinate Lunch & Learn sessions and webinars.
  • Maintain accurate records of employee licensing, CVs, and CEUs.
  • Coordinate and schedule company travel and events.
  • Monitor and manage the general company email account.
  • Provide general assistance to the CEO as needed.


Qualifications:

  • Proven experience in administrative or executive support roles.
  • Strong organizational skills, attention to detail, and the ability to manage multiple tasks concurrently.
  • Excellent written and verbal communication skills.
  • Proficiency with technology and a creative eye.
  • Ability to exercise discretion and maintain confidentiality.
  • Strong problem-solving skills and a proactive attitude.
  • Familiarity with Monday or Pipedrive or similar CRM software is a plus.
  • Experience in website management and social media platforms preferred.
  • Ability to work independently and take initiative in a fast-paced environment.
  • Strong interpersonal skills and the ability to build and maintain relationships.

  • Administrative Assistant

    3 months ago

    Encinitas, United States Architecture Engineering Company Full time

    Overview:We are a dynamic architectural and construction firm with over 20 years of experience, offering services in architecture, roofing and waterproofing consulting, construction management, and forensic consultation. We serve a broad range of clients, including business owners, homeowners, developers, architects, contractors, associations, educational...

  • Administrative Assistant

    2 weeks ago

    encinitas, United States A7 Group, Inc. Full time

    Overview:We are a dynamic architectural and construction firm with over 20 years of experience, offering services in architecture, roofing and waterproofing consulting, construction management, and forensic consultation. We serve a broad range of clients, including business owners, homeowners, developers, architects, contractors, associations, educational...

  • Administrative Assistant

    1 week ago

    encinitas, United States A7 Group, Inc. Full time

    Overview:We are a dynamic architectural and construction firm with over 20 years of experience, offering services in architecture, roofing and waterproofing consulting, construction management, and forensic consultation. We serve a broad range of clients, including business owners, homeowners, developers, architects, contractors, associations, educational...

  • Medical Administrative Assistant

    2 months ago

    Encinitas, United States Cutiscare LLC Full time $45,760 - $54,080

    Description:You can get further details about the nature of this opening, and what is expected from applicants, by reading the below.CutisCare provides management services to wound care and hyperbaric medicine service lines in hospitals nationwide. As a Medical Administrative Assistant you will be joining a team of compassionate wound care specialists in...

  • A7 Group, Inc. | Administrative Assistant | encinitas, ca

    1 week ago

    encinitas, United States A7 Group, Inc. Full time

    Founded in 2009 by Adam Rohrbaugh, AIA, NCARB, A7 Group, Inc. is a dynamic architectural consulting firm serving an extensive clientele including business owners, homeowners, developers, architects, contractors, associations, educational institutions, property managers, insurance firms, and legal professionals. With over 20 years of experience, Adam's...

  • Substitute Administrative Assistant

    6 days ago

    Encinitas, California, United States San Dieguito Union High School District Full time

    About the Employer: San Dieguito Union High School District is a public school district located in North Coastal San Diego County. Our district is comprised of middle and high schools, offering a wide range of academic and extracurricular opportunities for students to engage and excel.Job Summary: We are recruiting substitutes to fill in for absent or...

  • Commercial Banking Sales Assistant

    2 weeks ago

    Encinitas, United States Enterprise Bank & Trust Full time

    Works as a team with other administrative staff to support activities for the Market President and Commercial Banking Team. This position will also be responsible for assisting Sales Team Members with new client prospecting by collecting and organizi Sales Assistant, Commercial, Banking, Sales, Salesforce, Assistant, Business Services

  • Executive Assistant

    3 weeks ago

    Encinitas, United States PrideStaff Full time

    PrideStaff is seeking an experienced Executive Assistant in Solana Beach, Ca. ADVANCED KNOWLEDGE WITH GOOGLE SUITE AND SLACK IS A MUST. ***This is a 4 month contracted position.*** Responsibilities of the Executive Assistant: Assisting the Chief Executive Officer is essential to the business as the company continues to grow. Ensure a seamless operating...

  • Medical Assistant

    6 days ago

    Encinitas, United States TrueCare Full time

    Job DescriptionJob DescriptionTrueCare - Family Medicine - EncinitasDo you have a heart for service and are you looking for an opportunity to contribute to your local community as a Medical Assistant? Now is your chance to join TrueCare by submitting your resume now! This position will provide service to our Family Medicine Clinic in Encinitas. The schedule...

  • Restaurant Assistant General Manager

    1 month ago

    Encinitas, United States Goodwin Recruiting Full time

    Job DescriptionJob DescriptionTo Apply for this Job Click HereWe are a casual restaurant with a hipster vibe looking for natural leaders who love the food and beverage industry. We are looking for an experienced  Assistant General Manager with ambitions to grow into a General Manager. If you have a proven track record of efficiently running a fast-casual...

  • HR Generalist

    3 weeks ago

    Encinitas, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an HR Generalist in Cardiff by the Sea, California. This role involves collaborating with executive leadership to attract and maintain a skilled workforce. It is a position in the HR industry where you will be expected to lead the recruitment process, assist with...

  • Commercial Banking Sales Assistant

    2 weeks ago

    Encinitas, United States Enterprise Bank and Trust Full time

    Enterprise Bank & Trust was founded in the spirit of entrepreneurship and community. From the small mom-and-pop coffee shop to the large construction company that employs local people, our goal is to help businesses succeed and our communities thrive. With offices in Arizona, California, Florida, Kansas, Missouri, New Mexico, Nevada and Texas, were strong,...

  • Dean of Students

    3 weeks ago

    Encinitas, United States The Rhoades School Full time

    Dean of Students The Rhoades School (#1061), 141 S Rancho Santa Fe Rd, Encinitas, California, United States of America Req #7800 Tuesday, October 1, 2024 ...

  • Patient Service Representative

    4 weeks ago

    Encinitas, United States Physical Rehabilitation Network Full time

    We are seeking an enthusiastic and versatile Patient Service Representative (PSR) to join our dynamic out-patient orthopedic clinic. We take pride in our ability to provide the highest level of personable care and superior customer service.We have an experienced staff that provides ample opportunities for mentorship.Schedule:• M-F• 40...

  • Litigation Legal Secretary

    2 weeks ago

    encinitas, United States Adams & Martin Group Full time

    We are recruiting for a Litigation Secretary on behalf of a sophisticated, multidisciplinary law firm's San Diego office, known for its quality and extraordinary commitment to clients. The Litigation Secretary will support a busy litigation team specializing in white-collar, general civil, and big law cases. The ideal candidate will have strong...

  • Litigation Legal Secretary

    2 weeks ago

    Encinitas, United States Roth Staffing Companies Full time

    We are recruiting for a Litigation Secretary on behalf of a sophisticated, multidisciplinary law firm's San Diego office, known for its quality and extraordinary commitment to clients. The Litigation Secretary will support a busy litigation team specializing in white-collar, general civil, and big law cases. The ideal candidate will have strong...

  • Litigation Legal Secretary

    2 weeks ago

    encinitas, United States Adams & Martin Group Full time

    We are recruiting for a Litigation Secretary on behalf of a sophisticated, multidisciplinary law firm's San Diego office, known for its quality and extraordinary commitment to clients. The Litigation Secretary will support a busy litigation team specializing in white-collar, general civil, and big law cases. The ideal candidate will have strong...

  • Litigation Legal Secretary

    2 weeks ago

    Encinitas, United States Adams & Martin Group Full time

    We are recruiting for a Litigation Secretary on behalf of a sophisticated, multidisciplinary law firm's San Diego office, known for its quality and extraordinary commitment to clients. The Litigation Secretary will support a busy litigation team specializing in white-collar, general civil, and big law cases. The ideal candidate will have strong...

  • Licensed Vocational Nurse

    1 month ago

    Encinitas, California, United States Encinitas Nursing and Rehabilitation Center Full time

    Job Title: Licensed Vocational NurseJoin our team at Encinitas Nursing and Rehabilitation Center, a 24-hour skilled nursing facility located in Encinitas, CA. We are seeking a dedicated and compassionate Licensed Vocational Nurse (LVN) to provide exceptional nursing care to our patients.Responsibilities:Observe, report, and document patient...

  • Direct Support Professional or RBT

    1 month ago

    Encinitas, United States STAR DEVELOPMENTAL SERVICES INC Part time

    Job DescriptionJob DescriptionPosition: Supportive Living CaregiverSalary: $20-23/HRCompany: Star Developmental ServicesOverview:Star Developmental Services is seeking compassionate and charismatic individuals to mentor and support individuals with developmental disabilities in achieving independence within their homes. As a Supportive Living Caregiver, you...