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Executive Personal Assistant

2 months ago

Beverly Hills, United States Barrett Beverly Hills Full time

Job description


We are looking for a hardworking and responsible Executive Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner to a physician/CEO plastic surgeon in Beverly Hills. You will work on a one-to-one basis on a variety of tasks related to the doctor's working and personal life..


Responsibilities


  • Act as the point of contact between the CEO and internal/external clients
  • Screen and direct phone calls and distribute correspondence
  • Handle email requests and queries appropriately
  • Manage daily schedule, schedule meetings and appointments
  • Make travel arrangements and meal arrangements
  • Take dictation and minutes
  • Source office supplies and other purchases
  • Produce reports, presentations and briefs
  • Devise and maintain office filing system
  • Some bookkeeping work
  • Manage daily schedule, schedule meetings and appointments
  • Make travel arrangements, meal arrangements, and travel itineraries
  • Event planning
  • Picking up and delivering business/personal items
  • Assemble reports & financial data
  • Handle personal paperwork for family doctors, schools, and clubs
  • Significant Property management duties (4 rental properties) 
  • Managing deliveries, maintenance, repairs, and resupply
  • Assistance and coordination of construction projects both residential and commercial
  • Gift Buying
  • Arrange repairs and maintenance for vehicles
  • Draft letters
  • Some Payroll review
  • Other duties as assigned
  • Arrange bank visits
  • Quickbooks Online Invoicing and Categorization


Skills


  • Proven work experience as a personal assistant
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organizational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • High School degree


Schedule

Typical onsite hours would be as follows:

Monday: 8am-6pm

Tuesday: 8:30am-6pm

Wednesday: 6:30am-4:30pm

Thursday: 6:30am-4:30pm

Friday: 6:30am-4:30pm

Occasional Weekend work

Pay $30/hr with overtime