Litigation Secretary

1 week ago

Irvine, United States AGG Legal Staffing Full time

Litigation Secretary

A prestigious law firm is seeking a skilled Litigation Secretary to support its Irvine office. This role offers an excellent opportunity to work alongside a dynamic, high-paced litigation team with a focus on complex business litigation, real estate litigation, and patent litigation. We are open to candidates seeking temporary, temp-to-hire, or direct-hire positions and are looking for someone who is eager to make a long-term commitment.


Key Responsibilities:

  • Prepare correspondence and legal documents with a keen eye for detail.
  • Electronically file and serve court documents in state and federal courts.
  • Manage attorney calendars and coordinate scheduling for meetings, court appearances, and depositions.
  • Enter attorney time and ensure timely processing.
  • Schedule and organize meetings, travel, and seminars.
  • Maintain an electronic filing system and retrieve information and documents as needed.
  • Handle a high volume of email and phone communications.
  • Draft written responses or respond to requests for information via phone or email.
  • Process vendor payments and attorney expense reports.
  • Prioritize workflow and manage tasks independently.
  • Train other support personnel as needed.

Qualifications:

  • Minimum of 5 years’ litigation experience in California state and federal courts.
  • Proficiency with electronic filing systems and advanced knowledge of Microsoft Word, Excel, and PowerPoint.
  • Strong knowledge of CCP and FRCP.
  • Familiarity with USPTO PTAB E2E online filing and docketing systems is a plus.
  • Excellent written and verbal communication skills.
  • Ability to analyze problems and implement solutions to improve processes.
  • High degree of professionalism and the ability to work effectively in a busy environment.
  • High School Diploma or equivalent required; Associate Degree or higher preferred.
  • Paralegal certificate from an ABA-approved program is a plus.

Position Details:

  • Schedule: 7.5-hour workday (8:30 AM – 5:00 PM with a 1-hour lunch break).
  • Hybrid model: Onsite for the first 90 days, then 4 days in-office and 1 day remote (flexible day).
  • Typical desk structure: Supporting 2-3 busy partners with a 3:1 or 4:1 ratio.

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