Executive Assistant

4 weeks ago


Boston, United States The Hollister Group Full time

We are supporting a marketing agency to find a dedicated Executive Assistant to support the CEO. This is a hybrid, direct hire position


If you are interested and meet the below qualifications, please submit a copy of your resume for immediate consideration.


Responsibilities:

  • Provide administrative support including inbox and calendar management, drafting correspondence, scheduling appointments/meetings, making travel arrangements, and reconciling expenses
  • Field and address calls, emails, messages, and inquiries in a timely manner on behalf of the Executive, triaging appropriately
  • Schedule and prepare for internal and external calls/meetings, providing relevant agendas, documents, materials when necessary
  • Assist with organizing offsite and onsite events and ordering supplies
  • Serve as a liaison and resource to others across teams and various levels of the company
  • Oversee ad hoc projects for various departments and levels of staff
  • Process expense reports, review financial documents, and assist with month-end close using internal databases as needed


Qualifications:

  • 4-6 years of experience providing direct administrative support to one or more Executives
  • Experience effectively communicating and collaborating with upper-level management
  • Ability to organize and prioritize multiple tasks and meet deadlines in a fast-paced environment
  • Exceptional professional writing skills
  • Advanced proficiency with Microsoft Office programs
  • Must be organized, level-headed, and able to manage multiple tasks/projects according to urgency


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