Executive Assistant

1 week ago

Cayce, United States Sistercare Full time

Executive Assistant to the Executive Director


Mission Statement: To reduce the occurrence and impact of domestic violence in the Midlands.


Position Summary: Perform a full range of administrative, executive, and technical support services for the Executive Director.


Responsibilities:

  • Provides administrative and technical support for Sistercare staff.
  • Coordinates the daily administrative functions of the executive director.
  • Manages correspondence, meetings, materials, and mailings for the board of directors.
  • Assists with answering the telephone, delivering accurate messages, and returning calls for the executive director.
  • Assists with processing payroll
  • Assists with cordially greeting and helping individuals coming to the administration office.
  • Prepares internal and external correspondence.
  • Supervises the front desk office assistant.
  • Provides oversight of due dates and deadlines of the executive director and other staff.
  • Assists with gathering information and completing reports and documents as needed for the executive director.
  • Assists with administrative support functions of the organization’s annual fundraisers.
  • Purchases and maintains office supplies and equipment for the organization.
  • Enters donor contact information in agency’s financial and fund development databases.
  • Provides phone and IT support.
  • Set-ups and maintains the organization’s and employees’ e-mail and voice mail.
  • Performs other work responsibilities deemed necessary and requested by the executive director.


Qualifications:

  • Associate degree, preferably in business administration or a relevant field or equivalent work experience.
  • At least three (3) years of high level administrative or executive experience in a busy office setting.
  • Must have business writing skills.
  • Must be extremely efficient, organized and resourceful.
  • Must be flexible and able to function well in a fast-paced environment.
  • Must have quality interpersonal skills to deal with many personalities.
  • Must have strong decision-making skills, verbal and written communication skills.
  • Must pay attention to detail.
  • Experience with computer software programs, including Microsoft Word, Excel, Outlook, Publisher and Access.
  • Ability to type a minimum of 55 wpm.
  • Ability to function professionally on the telephone and in person with the public.
  • Possession of a valid South Carolina driver’s license, a vehicle to be used for work related travel and vehicle insurance.

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