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Director Health Information Management

3 months ago

Pleasanton, United States Motion Recruitment Full time

Our client, a leading healthcare organization dedicated to advancing patient care and safety, is looking for a contract Health Information Management Director. This is a hybrid role located in Pleasanton, CA.


Contract Duration: 10-Months


Required Skills & Experience

  • Bachelors degree in Business, Records Management or equivalent experience.
  • Registered Health Information Administration Technician (RHIT) or Registered Health Information Administration (RHIA) required.
  • Substantial experience in the health information management field.
  • Significant experience as a manager of a HIM department.
  • Detail knowledge of The Joint Commission, NCQA, CMRI and federal, state and local requirements for medical records.
  • Current knowledge of ICD9 and CPT4 coding system Strong experience with computerization and technology advances in health information.
  • Must be able to work in a Labor/Management Partnership environment.


Desired Skills & Experience

  • Certification in regulatory affairs, quality assurance or clinical research; ASQ (American
  • Society for Quality) Certification is preferred
  • Experience with on-site monitoring
  • Expert planning and organization skills
  • Strong attention to detail
  • Exceptionally team focused; actively contributes to a positive and innovative work environment
  • Able to demonstrate the highest ethical standards; promotes trust, respect and integrity
  • Spanish language skills a plus


What You Will Be Doing

Daily Responsibilities

  • Provides strategic planning and direction for the development and enhancement of health information related services throughout the CSA.
  • Ensures that goals and services provided by Health Information Management are aligned with organizational priorities.
  • Ensures compliance with health information requirements established by The Joint Commission, NCQA, federal and state laws and regulations, CMRI, medical staff bylaws, and regional and local policies and procedures.
  • Represents the CSA in division-wide efforts to meet regulatory requirements and improve the quality of health information records and services.
  • Responsible for the care, custody and security of stored medical records, and for tracking the location of medical records when they are properly released for use by care providers.
  • Manages the functions performed by the HIM department including: record delivery and retrieval, assembly, abstracting and analysis, coding, data collection, management and reporting, release of information, vital statistics, and transcription services.
  • Timeliness and accuracy of functions impacts both medical information providers use for patient care as well as medical center revenues.
  • Ensures high quality and consistency of services across the CSA through establishment and implementation of quality assurance activities.
  • Establishes effective working relationships with CSA leadership, TPMG, Department of Quality, Utilization Management, Nursing, and other users of clinical information and data.
  • Ensures the availability and quality of data, and consistency in interpretation of information.
  • Provides effective financial management and efficient use of resources.
  • Directs the development of budgets, monitors operating expenses, analyzes variances and develops corrective action plans.
  • Evaluates opportunities for enhancing the cost effective delivery of service.
  • Ensures effective use of health information data through providing statistical analyses and reports, and by consulting with other departments who utilize data for management, quality, utilization, research, billing and other vital functions.
  • Manages and resolves human resource, employee and department safety and risk management issues. Represents hospital in legal proceedings as keeper of records.
  • Oversee all aspects of Regulatory staffing, operations, systems, and expansion.
  • Set vision and strategy for expanding regulatory teams that include both staff recruitment and retention strategies, and portfolio expansion strategies.
  • Establish and operationalize policies, Standard Operating Procedures (SOPs), and quality assurance processes that ensure program compliance; partner with CRS Compliance and Regulatory Affairs Program to align with existing policies and systems.
  • Partner with Clinical Research Management (CRM) to establish and maintain well-defined work flows, roles and responsibilities, and communications to ensure effective integration between regulatory and clinical operations.
  • Oversee management and system support for an enterprise-wide eRegulatory and eSubject management system, Florence, including on-boarding, training, SOP management, user group engagement, trial migration, and quality control.
  • Create roadmap and oversee implementation of new Florence modules, functionality, and integrations with other Consortium systems.
  • Identify Regulatory improvement opportunities and lead improvement efforts within team, including technology solutions; identify opportunities for expanding solutions to Consortium study teams.
  • Lead change management across study teams in support of increased regulatory management; establish faculty relationships and channels of communications to keep faculty apprised of central regulatory operations.
  • Form strong partnerships with disease group teams and Clinical Trials Program leaders, developing standard report-outs for each centrally managed portfolio.