Supply Chain Assistant

Found in: Appcast Linkedin GBL C2 - 2 weeks ago


Garland, United States Addison Group Full time

Addison Group is working to fill a Contract to Hire Supply Chain Assistant role for a distribution company in Garland, TX.


Requirements:

  • 2+ years of recent administrative assistant or customer service experience
  • Experience working with purchase orders and business clients
  • Strong analytical skills
  • Experience working within Excel
  • ERP system knowledge is a huge plus


The Supply Chain Assistant provides operational support for the Inventory Managers and department leadership. This role is primarily responsible for all aspects of receiving goods into third party warehouses and manages and files all corresponding certificates of analysis from suppliers. The Supply Chain Assistant is also responsible for reconciling invoices for Accounts Payable where variances exist. This role also provides support in the form of expediting receipts, updating delivery dates on purchase orders, and assisting with pricing updates.


Main Duties:

**Works mainly with warehouse and deals with materials / orders before they are in the Inventory Manager’s hands (do all paperwork / pre-work / data entry). They will do a lot of data entry and coordination / admin tasks for the shipments. They will track PO’s assigned to them and make sure warehouse is updating system of arrivals, late shipments, discrepancies in PO’s, change in quantity, quality issues

**This might not be a title search but people they liked have been from customer service / order processing, order tracking, supply chain assistant / admin level, etc.

  • Monitor and manage email box where receiving paperwork, certificates of analysis, and Invoices are delivered
  • Save and file all certificates of analysis for auto attaching to the lot file in the company’s ERP system
  • Prior to receiving the product into the warehouse ensure all corresponding certificates of analysis are attached to the receipt.
  • Work with the Inventory Manager or supplier to obtain any missing certificates of analysis

· Enter and maintain expiration dates of product at time of receipt

· Research and resolve any invoice variances by working with warehouse staff or Inventory Managers to provide Accounts Payable with a resolution

· Expedite receiving of goods where urgency exists

· Work closely and communicate with cross functional teams when support is needed on projects and data compiling

· Provide support in monitoring and updating PO due dates

· Provide support in updating product costs when changes occur

· Develop close working relationship with the Inventory Managers to provide support as needed


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