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Administrative Assistant – Pastoral Staff

4 months ago

St Paul, United States North Heights Church Full time

Position Description for

Administrative Assistant – Pastoral Staff & Community Care


Title: Administrative Assistant – Pastoral Staff


Reports to: Senior Pastor and Associate Pastor


Minimum Qualifications:  A proven history of strong administrative and organizational skills, computer literate, strong people skills


Employment Status: Salaried –Exempt

 

Imperatives:

  • Organization of Caring Community
  • Leadership Team and Staff meetings are coordinated and tasks tracked
  • Proactively support pastors
  • Preaching series support and research

 

Summary of Position: Provides administrative support to Pastors, serves to organize Pastoral Staff needs in Community Care, Healing Ministries and Senior Pastor. Provides intake services for all hospitalizations, visitations, funerals and Healing Ministry. 

 

Duties/Areas of Responsibility:

  • Supports the funeral staff and supervises the receptionist staff
  • Coordinates meetings, requests room reservations (EMS), answers phone & emails.
  • Receives calls from institutions, organizations and individuals; coordinates with pastors.
  • Not sure how to word it, but this desk is a clearing house for many questions and issues. It ends up being a large part of my day.
  • Support and lead Visitation Ministry for Caring Community
  • Serves the administrative needs as requested by the Pastoral Staff (including baptisms).
  • Supports Healing Ministry
  • Orders supplies, keeps records, sends correspondence, provides support
  • Actively contributes to the well-being of other staff and the vision and values of NHLC
  • Adheres to Staff Core Values.
  • Adhere to the Constitution and Bylaws of North Heights
  • Establish and manage measurable quarterly goals that are in alignment with our vision
  • Other duties as assigned that further the vision of North Heights


Outcomes required from this position:

  • Timely support to the Community Care, Healing and Discipleship Ministries and Senior Pastor.
  • Timely and accurate records are maintained.
  • Responsible for providing timely and essential ministry information to the Receptionist, Information Center, and Communications.


Knowledge, Skills, and Abilities:

Required:

  • Proficient in MS Word, Excel, Publisher, PowerPoint and Arena software,
  • Ability to multi-task effectively
  • Organized record-keeping and other work habits
  • Flexibility to respond to needs as they arise and multi-task
  • Strong inter-personal skills and proven mastery of the English language


Optional, but desirable:

  • Associate Degree