Director of Administration

2 weeks ago

Darien, United States Saint Luke's Parish Full time

We are seeking an experienced administrative professional to support the clergy, staff and lay ministers of our parish, as well as the broader daily administrative needs of our active and growing community. Reporting to our Rector, the Director of Administration will be responsible for managing the Parish Office and supporting the administrative processes related to baptisms, weddings, funerals, and other special services, including communicating directly with families. They will support all parish records and will manage calendars for parish events. They will be an integral member of the committed group of clergy and lay people who collectively run our parish.


THE PERSON

The Director of Administration will be an organized and process-oriented administrative professional who is a self-starter and thrives in a flat, team-oriented environment. They will be a strong relationship builder with a sensitivity to the pastoral needs of the people who reach out to the church for a broad range of needs—from learning about how to join, to planning a wedding, to seeking support in a crisis. They will enjoy bringing order, efficiency and accountability to the day-to-day management of the church, while also providing hospitality and welcome to all who reach out to our parish.


KEY RESPONSIBILITIES

·      Providing administrative support to the Rector

·      Managing the Parish Office, including ordering supplies and coordinating volunteer staff who serve as daily receptionists

·      Keeping the parish database and other records up-to-date, including newcomer’s information, letters of transfer, and daily service records

·      Serving as primary contact person for all baptisms, weddings, and funerals

·      Calendar management for parish life including for clergy, staff and ministry groups

·      Coordinating the use of the various parts of our facility including meeting spaces and other church venues

·      Working closely with Director of Finance, Director of Stewardship and Member Engagement and Buildings & Grounds Supervisor to manage the overall administrative needs of the parish.

·      Handling in-bound requests to the church for support from parishioners and non-parishioners with a spirit of pastoral care, and ensuring these requests are followed up with in a timely way


PREFERRED SKILLS AND EXPERIENCE

·      5 plus years of experience in an administrative role

·      Strong organization and project management skills, with detail-orientation

·      Excellent communication and relationship building skills

·      Experience with Google office products or similar calendar management and document sharing platforms

·      Comfort with learning and using various administrative applications and databases such as Realm, ConstantContact and others

·      A warm and hospitable personality who enjoys building community and working collaboratively with a committed and diverse group of leaders

·      Extreme discretion and commitment to confidentiality of all parish matters, both internal to the parish and externally

·      Applicants are not required to be members of the Episcopal Church but will need to bring a learning approach to the unique aspects of administration in this context


HOURS

We are seeking one fulltime or two part time employees for the position. Fulltime equivalent office hours are Monday to Friday, 9:00 AM to 4:00 PM. Occasional weekend or evening work may be required.


LOCATION

We are located at 1864 Post Road, Darien, CT. The role will require daily attendance in the office, with some flexibility based on individual need and circumstances as they arise.


ADDITIONAL INFORMATION

www.saintlukesdarien.org


TO APPLY

Please submit your cover letter and resume to: wardens@saintlukesdarien.org. 

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