Administrative Assistant

5 days ago

Lutz, United States J.T.D. Enterprises, Inc. Full time

JTD is a high-volume production, build-to-print fabrication & assembly company. What started as a small business has progressed into a thriving company with a growing customer base. JTD is focused on complex mechanical and electro-mechanical assemblies in the Military and Medical industries. Our company culture is the foundation of our success. JTD values character, opportunity and respect amongst the top of our management to the newest employee. Our business values center around quality, competitiveness and commitment. 


Who are we looking for?

We are seeking a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The ideal candidate will exhibit excellent communication and organizational skills, and be able to prioritize tasks while meeting tight deadlines. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.


Responsibilities:

  • Perform bookkeeping/accounting functions
  • Answer and direct phone calls to the appropriate person, taking messages, and answering basic questions.
  • Greet visitors, taking their information.
  • Maintain office supplies and equipment inventory.
  • File organization and document preparation.
  • Assemble production sheets - making inventory adjustments, building assembly items, receive inventory into QB
  • Collect and manage incoming mail, email, and other correspondence; responding in a timely manner and/or forwarding to the appropriate person.
  •  File organization and document preparation.
  • Create packing slips, invoices and send to customers; Following up with customers if invoice is past due
  • Payroll preparation and attendance tracking.
  • Provide employee absent explanations/documentation, Record and track employee PTO (paid time off) available
  • Update employee calendars and delivery schedules, assisting in preparation of reports for operations and quality assurance
  • Basic data entry tasks as needed.


Qualifications:

  • Must be a U.S Citizen (this is a government related job)
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite (QuickBooks is a plus)
  • Positive attitude
  • Attention to detail and problem-solving skills


Schedule: 

Monday - Thursday  (10-hour shifts, 4 days a week)


As a team member at JTD, you'll enjoy: 

  • Comprehensive benefits package, including health, vision and dental insurance, 401K
  • Paid time off
  • Annual fishing trip
  • Monthly company lunches 

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