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Administrative Assistant/Billing Specialist

4 months ago

Dover, United States Civilworks New England Full time

We are seeking a detail-oriented and proactive Administrative Assistant/Billing Specialist to join our dynamic team. This dual-role position is crucial to maintaining efficient office operations and ensuring accurate and timely billing processes. The ideal candidate will have a strong background in administrative support, billing, and a keen interest in civil engineering.


Starting Salary: 


$47,800 to $52,500


Essential Duties: 

  • Provide general administrative support to the engineering team, including managing schedules, coordinating meetings, and preparing correspondence.
  • Prepare and process invoices for clients accurately and in a timely manner.
  • Track and manage accounts receivable, following up on outstanding invoices.
  • Coordinate with project managers and clients to resolve billing discrepancies.
  • Maintain detailed and organized billing records and documentation.
  • Assist in the preparation of financial reports related to billing and accounts receivable.
  • Ensure compliance with company policies and procedures related to billing and financial transactions.

Other Duties and Responsibilities: 

  • Assist in the preparation and distribution of project documentation and reports
  • Manage office supplies inventory and place orders as needed.
  • Maintain a well-organized and efficient office environment.
  • Other duties as assigned.


Requirements: 

  • High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred.
  • Proven experience as an administrative assistant and/or billing specialist, preferably in the engineering or construction industry.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and billing software.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to multitask and prioritize workload effectively.


In addition to a positive work environment and opportunities for growth we work collaboratively and energetically in a relaxed atmosphere.  We are a 100% employee owned company that offers a competitive salary, vacation time accrual upon hire, sick time, several annual paid holidays, 401K  and the opportunity for professional growth and development.  


If you have the requisite qualifications, we’d love to talk to you. Please send resume and salary requirement to info@civilworksne.com.