Asset Administrator

4 weeks ago

Arlington, United States BM Smith Full time

Company Description

Since 1908, B. M. Smith, Inc. has been managing multi-family and free-standing residential housing and commercial properties in South Arlington and greater Northern Virginia. B. M. Smith & Associates, Inc. has a rich history reflecting a family's commitment to community building through principled development.


Role Description

This is a full-time on-site role as an Asset Administrator at BM Smith in Arlington, VA. The Asset Administrator will be responsible for day-to-day tasks related to supporting our asset management and finance teams, with areas of responsibility including bookkeeping/accounting, customer service, and effective communication within the organization.


 

SPECIFIC AREAS OF RESPONSIBILITY: 

 

Administrative 

  • Copy, scan, shred, and digitally organize certain mail. 
  • Follow through on assignments with limited oversight/guidance until issues are fully resolved, interacting with applicable third parties to achieve project completion. 
  • Assist with entering applicable accounting data into monthly investor reports. 
  • Assist with appropriate document filing and storage.
  • Answer and direct calls, as needed.

 


Real Estate / Asset Management Support

  • Assist Asset Management team in due diligence efforts prior to settlements.
  • Obtain necessary signatures for contracts, closings, and reassignments, as needed.
  • Assist in creating and maintaining abstracts, including but not limited to lease abstracts, loan abstracts, amendments, etc.
  • Assist in the collection and interpretation of necessary market data.
  • Assist Retail Property Manager with tenant portal creations, ensuring each new tenant is appropriately setup to process online rent payments.


 

Bookkeeping - Accounting 

  • Work closely with Senior Accounting Director as requested to prepare checks for signature (electronic or paper), receive invoices, deposit checks, handle fund transfers, and to scan invoices and checks to provide complete electronic backups for all transactions. 
  • Prepare journal entries for approval, as requested. 
  • Assist in allocation of credit card expenses to various companies and categories. 
  • Assist with reconciling operating accounts and monthly bank statements, as needed.  
  • Support in the preparation of accurate monthly and annual balance sheets and income statements of managed entities. 
  • Support in the preparation of distribution reports and processing of ACH distributions for all entities. 
  • Assist with billing discrepancies; contact AR departments to understand and/or dispute billing inaccuracies.
  • Assist in preparing additional schedules/worksheets, as needed, to provide partnerships. 
  • Assist with special projects and other related duties, as may be assigned.  
  • Assist in resolving bank discrepancies and financial disputes, as needed. 


Qualifications

  • Analytical Skills and Finance knowledge
  • Ability to thoroughly research a topic, and provide information in a condensed format
  • Strong Communication and Customer Service skills
  • Experience in Asset Management
  • Experience with Commercial Real Estate / Commercial Property Management
  • Ability to prioritize tasks and meet deadlines
  • Attention to detail and accuracy in reporting
  • Knowledge of property management systems
  • Bachelor's degree in Business Administration, Finance, or related field

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