Accounts Payable Specialist

3 weeks ago

Minneapolis, United States LHH Full time

We are seeking an Accounts Payable Specialist to join our team in Downtown Minneapolis. This role is a replacement for a retiring employee and offers a dynamic work environment with a supportive team. Our ideal candidate is eager to learn, has experience with traditional AP processes, and can manage job processing effectively.


Primary Function:

  • Process vendor invoices and collaborate with vendors, sales teams, and customer service representatives to resolve issues and maintain positive, cost-effective relationships.


Key Responsibilities:

  1. Review and process vendor invoices for payment, resolving discrepancies with team members in other departments.
  2. Verify the accuracy of credit memo requests and ensure customers receive all due credits.
  3. Review weekly payment selection reports, handle vendor checks, and manage appropriate paperwork.
  4. Reconcile vendor statements monthly, involving the accounts receivable department when necessary.
  5. Balance cost side customer orders monthly and process adjustments to resolve discrepancies.
  6. Complete vendor credit applications and manage the approval process.
  7. Maintain W9 files and create accounts for new vendors.
  8. Provide back-up support for other accounting team members and accept other duties as assigned.
  9. Offer professional support and service to both internal and external customers.
  10. Participate in quality and continuous improvement activities.


Core Strengths/Attributes:

  • Communication: Strong verbal and written communication skills. Ability to tailor messages to diverse audiences. Develops and maintains positive relationships.
  • Problem Solving: Critical thinking skills with a problem-solving orientation. Understands the bigger picture and generates value-adding ideas.
  • Execution Management: Detail-oriented, resourceful, and efficient. Demonstrates excellent follow-through and a sense of urgency.
  • Accountability: Strong self-discipline, motivation, and integrity. Takes responsibility for actions and outcomes.


Reporting/Working Relationships:

  • Internal: Interacts with sales teams and project coordinators to resolve issues.
  • External: Collaborates with vendor contacts to resolve delivery, payment, and statement issues.


Requirements:

  • Minimum: High school degree, basic computer skills, and experience with Excel spreadsheets and Microsoft Word. Excellent typing and 10-key skills.
  • Desired: 2-year degree and intermediate level Excel skills. Experience with software like Head Berge and Great Plains.

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