GME Program Manager

3 weeks ago

Valhalla, United States Westchester Medical Center Health Network Full time

Job Summary:

Under oversight and direction from the Program Director, the GME Program Manager is responsible for the day to day administrative and operational management of the accredited/non-accredited residency/fellowship training program. The program manager functions in collaboration with the GME Office, Attending Physicians, fellow/residents (trainees) and other institutional officials as part of the training program leadership team.

Responsibilities:


  • Provides support and meets regularly with the Program Director concerning program management issues and activities and the status of projects. Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations to the Training Director for improvement.
  • In conjunction with GME Office, applies ACGME (or AOA or CODA), other national accrediting agencies, and hospital policies to support compliance.
  • Provides both administrative supervision and support to residents/interns/fellows. Acts as a liaison between residents, GME Office and hospital administration when necessary. Establishes relationships and acts as a liaison to other Hospitals, internal departments, and divisions regarding resident recruitment, orientation, program Rotation Agreements, and internal/external rotations.
  • Organizes department-level trainee orientation.
  • Informs residents and trainees of inter and intradepartmental policy and procedure changes, with assistance from GME office
  • Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, extensions, annual contracts, and initial and re-credentialing of trainees.
  • Manages materials for specialty-specific trainee exams and may assist with proctoring exams; completes reports required by specialty board
  • Develops, implements, and oversees the maintenance of records, distribution of materials, and other types of office/program systems. Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.
  • Maintains databases with resident and faculty data, including New Innovations and for ACGME Programs, Web ADS.
  • Maintains attendance records for program trainees, including sick time, vacations, personal and holidays and monitors compliance with time requirements for completion of training as determined by specialty board.
  • Prepare and update rotational schedule for trainees; enters and maintains schedules in New Innovations; assures accurate data to support information for institutional cost report for Federal GME reimbursement;
  • Manages the evaluative processes of the trainees, program, faculty, and rotations in compliance with ACGME expectations
  • Completes Annual Update of FREIDA/GME Track Program Surveys and other relevant data sources
  • In collaboration with Chief Residents/Fellows, program director ensures information for call schedule is entered in AMiON in a timely manner to meet program and institutional needs
  • Oversees all purchasing for the Training Program office/program. Assesses equipment acquisition and training needs, and makes recommendations to the Program Director. Orders equipment and supplies for the training office.
  • Plans departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
  • Organizes meetings and prepares and distributes materials for conferences and didactic educational activities; maintains attendance records for conferences. Develops brochures, invitations, or advertisements for events/lectures.
  • Coordinates medical student rotations, if applicable
  • Creates and/or maintains external program advertising/media through program websites, brochures, publications and other such media. Creates/edits annual publications regarding the program. In conjunction with GME office, maintains information on program’s website.
  • In applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency/Fellowship Recruitment season.
  • Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to WMC and other participating training sites. In applicable programs, assists with quota review and rank list entry NRMP (National Residency Matching Program).
  • Tracks and processes initial paperwork for visa requests, in conjunction with the GME office.
  • Verifies trainees’ status and activities as needed.
  • Prepares agendas/reports/forms required for accreditation (including but not limited to ACGME Web ADS updates, Self Study, Annual Program Evaluations, Clinical Competency Committee meetings)
  • Regularly attends monthly Program Administration Council meetings
  • Participates in ongoing professional development thru attendance at National specialty society, ACGME and other learning opportunities
  • Assists in monitoring residents’ duty hours and operative/case experience via regular review of data reports.
  • Monitors work space and call areas utilized by program trainees; identifies any outstanding maintenance issues and need for updated equipment
  • Performs other duties as assigned by the Program Director

Qualifications/Requirements:


Experience:

three to five years’ experience in administration, and/or residency/fellowship program management, preferably in an academic health care setting.

Education:

Bachelor’s Degree in related areas; Masters Degree valuable for large core residency programs

Licenses / Certifications:

TAGME Certification highly desirable

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

  • Health Insurance
  • Dental
  • Vision
  • Retirement Savings Plan
  • Flexible Savings Account
  • Paid Time Off
  • Holidays
  • Tuition Reimbursement

  • GME Program Manager

    4 days ago

    Valhalla, United States Westchester Medical Center Health Network Full time

    Job Summary:Under oversight and direction from the Program Director, the GME Program Manager is responsible for the day to day administrative and operational management of the accredited/non-accredited residency/fellowship training program. The program manager functions in collaboration with the GME Office, Attending Physicians, fellow/residents (trainees)...

  • GME Program Manager

    5 days ago

    Valhalla, New York, United States Westchester Medical Center Health Network Full time

    Job Summary:We are seeking a highly organized and detail-oriented GME Program Manager to join our team at Westchester Medical Center Health Network. The successful candidate will be responsible for the day-to-day administrative and operational management of our accredited residency and fellowship training programs.Key Responsibilities:Collaborate with the...

  • Chief Academic Officer

    7 days ago

    Valhalla, United States Westchester Medical Center Full time

    Job SummaryWestchester Medical Center is seeking a highly experienced and accomplished Chief Academic Officer to lead its Graduate Medical Education (GME) programs. As the Designated Institutional Officer (DIO), the successful candidate will be responsible for overseeing all aspects of GME at Westchester Medical Center and Mid-Hudson Regional Hospitals.Key...

  • Chief of Medical Education Officer/DIO

    1 day ago

    Valhalla, New York, United States Westchester Medical Center Full time

    Job Summary: Westchester Medical Center is seeking a highly experienced and skilled Chief Academic/Education Officer to provide strategic and executive operational oversight for all aspects of graduate medical education (GME) programs and activities. The successful candidate will serve as the Designated Institutional Officer (DIO) and be responsible for all...

  • Chief of Medical Education Officer/DIO

    4 weeks ago

    Valhalla, United States Westchester Medical Center Full time

    Job SummaryWe are seeking a highly experienced and accomplished Chief Academic/Education Officer to provide strategic and executive operational oversight for all aspects of graduate medical education (GME) programs and activities at Westchester Medical Center (WMC) and Mid-Hudson Regional Hospitals (MHRH).Key ResponsibilitiesOversight of all GME programs at...

  • Fellowship Coordinator

    5 days ago

    Valhalla, New York, United States WMC Health Full time

    Job SummaryThe Fellowship Coordinator is responsible for providing administrative support to the Director of Residency Training and Medical Education, ensuring the smooth management and functioning of the Department of Medicine's Residency and Fellowship Programs.Key ResponsibilitiesProvide administrative support to the Director of Residency Training and...

  • Senior Program Manager

    2 months ago

    Valhalla, United States HCLTech Full time

    We are seeking a Senior Program Manager to oversee and drive the successful delivery of complex programs and projects within our organization.Job Summary: The Senior Program Manager will take a leadership role in ensuring the on-time, high-quality delivery of products throughout their entire application life cycle. This role requires a strategic thinker with...

  • Ecommerce Ecosystem Program Manager

    4 weeks ago

    Valhalla, New York, United States HCLTech Full time

    Job DescriptionAs a seasoned Program Manager for our Ecommerce Ecosystem, you will play a pivotal role in ensuring the timely and high-quality delivery of products throughout the entire application life cycle.Key ResponsibilitiesCollaborate with customer stakeholders, product vendors, architects, and business units to translate business requirements into...

  • Ecommerce Ecosystem Program Manager

    3 weeks ago

    Valhalla, New York, United States HCLTech Full time

    Job DescriptionAs an Engagement Lead for our ecommerce ecosystem, you will play a key role in ensuring the timely and high-quality delivery of products throughout the application life cycle.You will collaborate with customer stakeholders, product vendors, architects, and business units to translate business requirements into actionable work items for our...

  • Program Coordinator

    6 days ago

    Valhalla, United States Westchester Medical Center Full time

    Job Summary: We are seeking an experienced Program Coordinator to support our department/division at Westchester Medical Center. The successful candidate will be responsible for coordinating day-to-day operations, managing special projects, and providing administrative support to our team of physicians and leadership.Key Responsibilities:Support the...

  • Program Coordinator

    4 days ago

    Valhalla, United States Westchester Medical Center Full time

    Job Summary: We are seeking a highly skilled and experienced Program Coordinator to support our department/division in Westchester Medical Center. The successful candidate will be responsible for coordinating day-to-day operations, providing administrative support, and managing special projects.Key Responsibilities:Provide administrative support to the team...

  • EHS Program Specialist

    3 weeks ago

    Valhalla, New York, United States City of New York Full time

    Job Title: EHS Program SpecialistJoin the City of New York's Department of Environmental Protection (DEP) as an EHS Program Specialist and contribute to the protection of public health and the environment. As a key member of the Environmental Health and Safety (EHS) team, you will play a crucial role in ensuring compliance with federal, state, and local...

  • EHS Program Specialist

    3 weeks ago

    Valhalla, United States City of New York Full time

    Company DescriptionJob Description The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal...

  • Program Supervisor

    4 weeks ago

    Valhalla, New York, United States The Children's Village Full time

    Job SummaryThe Children's Village seeks a highly skilled and experienced Program Supervisor to oversee the day-to-day operations of the RHYS Program and Street Outreach Program. This is a critical leadership role that requires a strong ability to manage and promote a therapeutic environment, develop and maintain a team approach, and ensure the physical...

  • Adult Program Instructor

    6 days ago

    Valhalla, New York, United States El Cap Planet Granite Earth Treks Movement Full time

    Job Title: Adult Program InstructorAt Movement, our core values of partnership, inclusion, passion, innovation, and integrity drive everything we do. We're not just a climbing gym - we're a community that's dedicated to transforming lives through climbing, yoga, and fitness, and sharing that vision with as many people as we can.Job Summary:The Adult Program...

  • Chief Program Officer

    4 weeks ago

    Valhalla, New York, United States CMCS Full time

    Chief Program OfficerCMCS is seeking a seasoned leader to join our Executive Leadership Team as Chief Program Officer. This key role will play a critical part in guiding our mission and organizational success, shaping the future of our service delivery, and expanding our positive impact on the community.Key Responsibilities:Lead the strategic direction,...

  • Nurse Residency Program Coordinator

    1 month ago

    Valhalla, New York, United States VNS Health Full time

    About the RoleVNS Health is seeking a Registered Nurse (RN) to participate in our Nurse Residency Program, a comprehensive training program designed to empower recent RN graduates with hands-on clinical experience and training.Key ResponsibilitiesParticipate in classroom learning activities, including critical thinking, evidence-based best practice...

  • EHS Program Liaison

    3 days ago

    Valhalla, United States City of New York Full time

    Job Title: EHS Program LiaisonJoin the City of New York's Department of Environmental Protection (DEP) as an EHS Program Liaison, supporting the Environmental Health and Safety (EHS) directorate in upstate locations. As a key member of the EHS team, you will provide administrative and technical support to ensure compliance with Agency and Bureau policies,...

  • Portfolio Manager

    3 days ago

    Valhalla, New York, United States City of New York Full time

    Job DescriptionThe City of New York is seeking a highly skilled Portfolio Manager to join the Water System Capital Program Directorate. As a key member of the team, you will be responsible for overseeing the planning, design, construction management, and construction of large complex capital projects.The ideal candidate will have at least six years of...

  • Deputy Portfolio Manager

    4 days ago

    Valhalla, United States City of New York Full time

    Job DescriptionThe City of New York is seeking a highly skilled Deputy Portfolio Manager to oversee the administration and operation of a significant subset of projects within a Water System Capital Program directorate in upstate, NY. The successful candidate will support the Portfolio Manager in managing a portfolio of upstate Water System Capital Program...