Adminstrative Assistant

Job Purpose

The Administrative Assistant shall be responsible for organizing, facilitating, and analyzing ongoing jobs and bids to ensure optimal profitability.

Duties and Responsibilities

Responsibilities

• Develop understanding of the scope, goals, and timeline of each project
• Communicate on a regular basis with project team and suppliers regarding project schedule
• Develop knowledge of production operations
• Maintain project dashboard
• Update and track job sheet
• Update and track all bids won/lost
• Assist with job supervisor handoff meetings
• Prepare and manage job billings and manage monthly AR
• Organize detailed outline of scheduled industry trade shows
• Monitor and maintain inventories of production supplies and materials
• Assist Project Administrator, Sales Manager, and Estimator with day to day tasks
• Manage and approve supplier and subcontractor invoices
• Manage outgoing mailings for public bids and job submittals

• Please note this description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.