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Accounts Payable Specialist
3 weeks ago
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Open, date stamp, and distribute incoming Accounts Payable mail
- Secure proper approvals for payment of vendor invoices and employee expense reports from managers or department heads and follows up for timely responses
- Prepare request form to create new vendors
- Collect W9s on all new vendors
- Enter and code invoices and employee expense reports into Microsoft Dynamics (Accounting software)
- Prepare checks for mailing including stuffing and delivery via appropriate shipping method
- Files invoices and employee expense reports and ensures record upkeep
- Research vendor/payment inquiries
- Communicate with vendors and managements staff to resolve issues as needed
- Handle high volumes of invoices from multiple locations
- May perform other duties and responsibilities as assigned.
JOB QUALIFICATIONS: Education & Experience Requirements
- High School Diploma or GED equivalence
- 1 years’ experience in Accounting related position
- Microsoft Dynamics AX experience a plus
- Experience working with Purchase Orders
- Knowledge of entire Accounts Payable process from receiving through payment
- Basic understanding of General Ledger accounts for charging invoices
- Ability to handle high volumes of invoices from multiple locations
- Possess math skills sufficient to perform required duties
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