Operations Assistant

4 weeks ago

Edison, United States MaxSolar Full time

Company Overview:

MaxSolar is an independent national provider of Operations & Maintenance (O&M), Technical, and Asset Management Services for commercial solar photovoltaic & battery energy storage systems. We currently provide full O&M services on over 400MW of solar capacity across more than 500 distributed generation solar PV systems in the U.S. The MaxSolar team is comprised of dedicated and highly experienced service technicians, electricians, engineers, and analysts. Offering an unparalleled and comprehensive suite of O&M services, with programs customized for each of our client’s portfolios, our goal is to minimize system downtime while ensuring maximum production and return on investment for owners of renewable assets.


Position Overview:

As an Operations Assistant at MaxSolar, you are provided an opportunity to gain real work experience while utilizing the skills and knowledge you’ve gained in your studies. We are seeking an individual that enjoys a challenge, can provide effective and efficient feedback, and is interested in renewable and sustainable energy. You will be responsible for overseeing and coordinating all aspects of a warehouse operation, including receiving goods, storing inventory, picking and packing orders, shipping products, maintaining accurate inventory records, and ensuring efficient workflow to meet daily shipping deadlines, etc. all while adhering to safety regulations and optimizing warehouse space utilization.


Duties and Responsibilities:


**Lift Request Management**

  • Manage lift orders
  • Create and manage purchase orders (POs)
  • Update asset pages with lift information
  • Follow up on invoice discrepancies
  • Foster vendor relationships

**Vehicle Management**

  • Coordinate vehicle acquisition and delivery
  • Acquire and manage WEX cards
  • Acquire and manage GeoTab systems
  • Acquire and manage toll devices
  • Manage Efleets application
  • Oversee vehicle maintenance
  • Manage accident reporting/claims process
  • Acquire and manage insurance (add & remove employees)

**Aerial Scans**

  • Meet with vendors to select suitable options and discuss pricing
  • Plan execution with vendors
  • Manage the scan schedule
  • Provide ‘Client Waiver Requests’ as needed
  • Foster vendor relationships

**Preventive Maintenance (PM) Schedule Management**

  • Review PM schedule dates to ensure timely status updates to RTS
  • Ensure PMs are moved to RTS as aerial reports are delivered
  • Provide annual PM schedules to clients who request them

**GeoTab/Timekeeper Management**

  • Review Service Appointments (SAs) and compare them to GeoTab hours
  • Verify that Work Orders (WOs) are moved to the appropriate statuses
  • Conduct a quick review of WOs to determine if a Return (RMA) occurred and confirm that a Repair Order (RO) was created

**3PL Management**

  • Research, locate, and manage the 3PL process for clients
  • Internally manage 3PL transactions for billing

**Warehouse Assistance**

  • Some warehouse tasks may require multiple personnel
  • Similarly, some vehicle maintenance tasks necessitate additional office staff for vehicle drop-off and pick-up
  • Manage the warehouse activities when the Logistics Coordinator is unavailable


Qualifications:

  • Excellent interpersonal skills, and the ability to effectively communicate with all levels of the organization.
  • Self-motivated with ability to work independently and exercise good judgment.
  • Proficiency in Microsoft Office Suite, particularly Excel
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Interest in renewable energy and sustainable practices preferred.
  • Flexible and adaptable with a positive attitude towards learning and growth


Benefits:

  • Competitive salary and performance-based incentives
  • Health, dental, and vision insurance
  • Retirement savings plan
  • Opportunities for professional development and career advancement

  • Assistant Auxilliary Plant Operator

    6 days ago

    Edison, United States Middlesex Water Company Full time

    The word RIGHT stands for what we VALUE: Respect, Integrity, Growth, Honesty and Teamwork.Why join our team?Middlesex Water Company (NASDAQ:MSEX) has been an industry leader since 1897. We promote professional and personal development in a work environment that is supportive and responsive. We understand the importance of our services and the individuals who...

  • Business Operations Assistant

    2 weeks ago

    Edison, New Jersey, United States Grace Healthcare Services Full time

    Job TitleA Business Operations Assistant is required to maintain accurate and up-to-date employee records in a timely and efficient manner. The ideal candidate will possess strong attention to detail, excellent communication skills, and the ability to type quickly and accurately.Key Responsibilities:Data Entry: Enter and maintain database information...

  • Plant Operations Technician

    2 weeks ago

    Edison, New Jersey, United States Middlesex Water Company Full time

    About the Job OpportunityWe are looking for a highly motivated and skilled Operations Assistant to join our team at Middlesex Water Company. This is a great opportunity for someone who is passionate about working in the water treatment industry and is looking for a challenging and rewarding role.Job Description:The Operations Assistant will be responsible...

  • Warehouse Operations Coordinator

    2 weeks ago

    Edison, New Jersey, United States Virtually Helpful LLC Full time

    About the RoleWe are looking for a highly organized and detail-oriented Warehouse Operations Coordinator to join our team at Virtually Helpful LLC. This role involves supporting our shipping and receiving operations, including data entry, inventory management, and assisting with warehouse tasks.Main Responsibilities:Data entry and inventory...

  • Logistics Operations Manager

    3 weeks ago

    Edison, New Jersey, United States Keefe Group Full time

    About Keefe GroupAt Keefe Group, we're dedicated to providing a better place to work and grow. Our company has created a unique opportunity for employees to develop their skills and advance in their careers.We offer premium benefits and the potential for growth, making us an attractive choice for job seekers. Many of our employees start with us expecting...

  • Warehouse Operations Specialist

    2 weeks ago

    Edison, New Jersey, United States Specialty Kraft Converters, LLC Full time

    Forklift Operator Job DescriptionJob Summary:This position involves operating a forklift and assisting with the production process in our warehouse. The ideal candidate will have experience working in a fast-paced environment, physically demanding tasks, and a strong attention to safety protocols.We offer an estimated annual salary range of $40,000-$50,000...

  • Water Plant Operations Specialist

    3 weeks ago

    Edison, New Jersey, United States Middlesex Water Company Full time

    Job OverviewMiddlesex Water Company, a leading industry leader since 1897, seeks an experienced professional for the role of Assistant Plant Operator. This position is responsible for maintaining and monitoring production facilities, ensuring seamless operations while promoting a culture of safety and teamwork.The ideal candidate will possess a strong...

  • Field Operations Specialist

    2 weeks ago

    Edison, New Jersey, United States Xylem Full time

    About the JobWe're excited to announce an opening for a Field Operations Specialist at Xylem, a leading global water technology company. Estimated Salary: $60,000 - $80,000 per year.This is a unique opportunity for a highly skilled individual to join our team and contribute to our mission to solve the world's most challenging water issues.In this role, you...

  • Financial Operations Coordinator

    2 weeks ago

    Edison, New Jersey, United States Domino's Corporate Full time

    We are looking for a highly skilled Financial Operations Coordinator to join our team at Domino's Corporate.About the RoleThis is a full-time position with a regular schedule, Monday to Friday, 4 AM - 12:30 PM. The ideal candidate will have a strong background in accounting, excellent communication and organizational skills, and the ability to handle...

  • HR Operations Specialist

    2 weeks ago

    Edison, New Jersey, United States Synerfac Technical Staffing Full time

    Job OverviewWe are seeking an experienced Administrative HR Associate to join our team at a semi-national construction company located in Middlesex County, NJ. As a key member of our human resources department, you will be responsible for assisting with day-to-day operations, supporting recruiting and onboarding processes, and maintaining accurate records.

  • Assistant Production Manager

    6 days ago

    Edison, United States Northeast Foods Full time

    Assistant Production Manager plans, manages, and directs the work of production personnel, ensuring cost-effective, quality production of products according to standards. They assist the Production Manager in their roles and responsibilities and oversee daily operations while monitoring production supervisors. The Assistant Production Manager also directs...

  • Accounting Operations Specialist

    7 days ago

    Edison, United States Virtual Full time

    Accounting Operations Specialist (MS Dynamics 365 Analyst) Hybrid Role   Seeking an Accounting Analyst with MS Dynamics Great Plains Implementation experience to join a well established Co in the Edison area.  This new hire will also play an integral role in upgrading  to the Microsoft Dynamics D365 F&O ERP platform. This individual will assist our...

  • Dental Assistant

    7 days ago

    Edison, United States DA VINCI DENTAL ARTS PA Full time

    Job DescriptionJob DescriptionDental Assistant ***********NEEDED POSITION SUMMARY Under direct and indirect supervision, the dental assistant will assist the Dentist in both administrative and clinical duties including: prepare patient for procedure or exam, sterilize and disinfect instruments, set up instrument trays, prepare materials, and assist during...

  • Culinary Operations Manager

    3 weeks ago

    Edison, New Jersey, United States INTERNATIONAL HOUSE OF PANCAKE Full time

    International House of Pancake is a well-established franchisee restaurant in the Edison area, known for its busy atmosphere year-round. We are seeking a motivated Restaurant Assistant Manager to lead our culinary team. The estimated salary for this position is approximately $65,000 - $85,000 per year.Job SummaryThis role involves overseeing the daily...

  • Global Operations Coordinator

    2 weeks ago

    Edison, New Jersey, United States C+A Global Full time

    Job OverviewC+A Global is a world-class brand builder and licensee driving the innovation and growth of consumer products from HP, Kodak, Saris, Zink, Flowtron, Nickelodeon, Mattel, and more.Job Description:This Wholesale Assistant role will support our overseas wholesale operations by processing customer orders, communicating with various stakeholders, and...

  • Physician Assistant

    3 days ago

    Edison, United States Progressive Spine & Orthopaedics, LLC Full time

    Physician Assistant - Edison, NJ Are you a compassionate and skilled Physician Assistant eager to make a difference in the lives of patients? We’re thrilled to announce an exciting opportunity for a Physician Assistant specializing in orthopaedics to join our welcoming team in Edison, NJ. If you’re looking for a place where your expertise will be valued...

  • Transportation Assistant

    3 weeks ago

    Edison, New Jersey, United States Marvel Medical Transport Full time

    Job DescriptionWe are looking for a skilled Transportation Assistant to join our team at Marvel Medical Transport. As an assistant, you will be responsible for operating vehicles and transporting patients to their destinations.The ideal candidate will have a valid driver's license, a clean driving record, and be able to pass a criminal background check. They...

  • Treatment Facility Assistant Manager

    3 weeks ago

    Edison, New Jersey, United States Middlesex Water Company Full time

    The Assistant Plant Operator role at Middlesex Water Company involves overseeing the maintenance and operation of production facilities, ensuring seamless water treatment processes. The ideal candidate should have excellent problem-solving skills, be able to multitask, and maintain accurate records. A competitive salary range of $70,000 - $90,000 per year...

  • Forklift and Reach Truck Operator

    2 weeks ago

    Edison, New Jersey, United States Steinway Moving and Storage Inc Full time

    Warehouse Associate - Logistics CoordinatorAbout Steinway Moving and Storage Inc:We are a reputable moving company with a long history of providing exceptional service to our customers. We pride ourselves on being a leader in the moving industry and are committed to excellence in all aspects of our business.Salary: $55,000 per yearJob Overview:The warehouse...

  • Healthcare Operations Coordinator

    3 weeks ago

    Edison, New Jersey, United States CVS Health Full time

    Job DescriptionWe are seeking a Front End Pharmacy Technician to join our team at Omnicare, a CVS Health Company. As a member of our front-end team, you will play a crucial role in ensuring the accurate and efficient dispensing of medication. This involves performing order entry tasks, collaborating with pharmacists, and providing excellent customer...