Sales and Catering Coordinator

4 weeks ago

Miami, United States Gale Hotels Full time

Job Title: Sales and Catering Coordinator

Department: Catering

Reports To: Director of Sales

FLSA Status: Non-Exempt


SUMMARY:


The Sales and Catering Coordinator is a pivotal support role within the Sales and Catering Team, contributing to the seamless execution of catering events and administrative functions. This dynamic position involves handling various responsibilities, including contract creation, client communication, and documentation management. The successful candidate should possess excellent organizational skills, attention to detail, effective time management, and strong communication abilities.


RESPONSIBILITIES:


  • and pursue new business opportunities to support sales growth.
  • and maintain positive relationships with clients through effective communication and exceptional service.
  • in preparing presentations and proposals for prospective clients, and group resumes.
  • in the planning and execution of catering events, and room blocks ensuring adherence to client expectations.
  • closely with clients to understand their event requirements and preferences.
  • logistical aspects of events and room blocks, including adding rooming lists in the PMS, setups, audiovisual equipment, and catering services in our catering system.
  • seamless execution of events and troubleshoot any issues that may arise.
  • with the completion of banquet event orders and group resumes based on client expectations.
  • various administrative duties and tasks as assigned by management.



QUALIFICATIONS:


  • experience as a catering coordinator, or other relevant position in the hospitality or food service experience industry
  • or business management skills
  • communication skills and effective problem-solving skills
  • and punctual


EDUCATION:


A high school diploma is required and a bachelor’s degree or associate degree in hospitality or culinary arts is preferred.


LANGUAGE SKILLS:


Excellent verbal and written communication skills in English and Spanish (preferred).


REASONING ABILITY:


  • verbal and written communication skills, with the ability to interact effectively with guests, associates, and external partners.
  • to work well under pressure and respond quickly and effectively to emergency situations.


PHYSICAL DEMANDS:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • be able to lift 25lbs.
  • for extended periods during events or site tours, maintaining energy and focus throughout.
  • vision is essential for reading contracts, reviewing event setups, and ensuring everything is in order.


WORK ENVIRONMENT:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. This job is primarily performed in an office environment with a moderate noise level. While performing the duties of this job, the employee is required to frequently inspect inside and outside areas of the property location and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.


We are an EEO Company that provides a competitive salary and comprehensive benefits package to all full-time regular Employees.

The above job description describes the primary duties and qualifications for this position. The company reserves the right to modify, add, or remove duties other duties as necessary.

This candidate for this position is an at-will employee and subject to termination with or without cause or notice.

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