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Project Administrator

2 months ago

Chandler, United States Prism Professional Services Group, LLC. Full time

Job Summary:

The Project Administrator is responsible for scheduling meetings, recording decisions and breaking projects into manageable tasks. Creates and updates workflows, analyzes risks, and prepares documentation. Monitors project progress, addresses issues, and coordinate quality controls. Provides support for project managers to ensure that projects meet milestones and deadlines.



Duties/Responsibilities

  • :Help the project manager in administrative duties and processes
  • .Create and update workflows
  • .Retrieve necessary information (e.g. user/client’s requirements and relevant case studies
  • )Track RFI’s and submittals
  • .Schedule meetings and ensure record descriptions (e.g. assigned tasks and next steps
  • )Communicate all project changes / updates with the project tea
  • mCreate timelines, milestones and deliverables to contribute to effective project planning
  • .Following up on the progress of action items and other tasks and reporting to the project manager
  • .Supporting team members in completing their tasks to ensure they meet milestones
  • .Updating and organizing project files, such as meeting minutes and progress reports
  • .Using project management software to maintain charter and process flow
  • .Assisting in risk mitigation, identification, tracking, management, and resolution
  • .Schedule meetings, conference calls and project related events with team members
  • .Observing the team’s performance and providing detailed updates to the project manager
  • .Perform other duties assigne


d
Required Skills/Abilitie

  • s:Ability to work independent
  • lyBasic understanding of project management tools and techniqu
  • esExperience with Microsoft offi
  • ceAbility to thrive in fast paced environme
  • ntAbility to work well with others in a support ro
  • leAbility to keep project updates on schedu
  • leExcellent written and oral communication skil
  • lsExcellent multitasking skil
  • lsAttention to deta
  • ilStrong organizational skil
  • lsTeam spir


it
Educations and Experien

  • ce:High school diploma or equivalent required; Associate’s degree in office administration or related field preferr
  • ed.At least one to three years of administrative and clerical experience requir


ed.