Project Controls Manager

California Barrel Company (aka Associate Capital or CBC) is seeking to hire a motivated, detail-oriented Project Coordinator to support development and construction of a life science/clinical building scheduled to break ground on Block 2 at our flagship San Francisco megaproject, Power Station, in 2025. The 300,000-square foot life science/clinical building will be built-to-suit for the University of California, San Francisco (UCSF), and is expected to remain under development and construction for the next 5 years.

About Us

Associate Capital is the agile and growing real estate team behind Power Station. In our colleagues we value hustle, collaboration and creativity in the face of complexity. We have nimble capital and are not prone to bureaucracy at the expense of efficiency or common sense.

About Our Work

Power Station sits on the largest privately held, waterfront development parcel in San Francisco. It is nestled among other large projects such as Mission Rock and Pier 70 that are collectively transforming the city’s eastern waterfront. At Power Station, we are creating a vibrant, urban ecosystem with 5.4M square feet of new residential, office, life science and thoughtfully curated retail space, all interspersed with 7 acres of green parks and open space.

Position Summary

The Project Controls Manager will play a crucial role managing the planning, scheduling, budgeting, and reporting processes of a large-scale life sciences/clinical construction project. This position requires a deep understanding of project controls principles and a strong background in the construction industry, ideally in life sciences/healthcare settings. The ideal candidate will collaborate closely with project execution team to ensure timely delivery, cost efficiency, and adherence to quality standards.

Key Responsibilities

• Collaborate with the site-wide project controls team to develop, refine and implement project controls systems, processes, and tools to monitor project performance.

• In collaboration with the Scheduling Consultant, review, analyze and manage Contractor’s project schedules using Primavera P6; create schedule fragnets and/or what-if schedule scenarios as needed to ensure deadlines are met, or when feasible, accelerated. Lead the effort to create and maintain an overall project master schedule.

• Prepare and manage project budgets and forecasts, ensuring that projected final costs and cash flows are being monitored and tracked against an established budget on an ongoing basis and, to the greatest degree possible, are accurate and comprehensive, representing the best information known to the project team.  

• Lead monthly job cost meetings.

• Manage the monthly Applications for Payment.

• Assist the Project Executive, Project Controls team and Accounting team in preparing Owner’s draw requests. 

• Carefully analyze change order requests to ensure each contains all necessary details such as the justification for the change, the impact on project scope, schedule adjustments, and cost implications. Together with the Project Managers, evaluate whether additional costs and/or time are reasonable, align with the contract terms, and if additional funding or changes to the overall project schedule will be required. If the change introduces new risks or exacerbates existing risks, identify appropriate mitigation strategies. Ensure all changes are thoroughly documented in compliance with the established procedures.

• Conduct regular risk assessments and recommend mitigation strategies to minimize project risks.

• Collaborate with project executives, managers, engineers, and stakeholders to identify and resolve scheduling conflicts and resource allocation issues.

• Provide regular updates and reports to senior management and stakeholders on project status, performance metrics, deviations from the baseline, and potential challenges; and recommend appropriate corrective actions.

• Track adherence with the project’s workforce requirements on a quarterly basis.  

• Ensure compliance with all regulatory requirements and industry standards related to healthcare procurement and construction.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field.

• Minimum of 7 years of experience in project controls or project management, preferably in large life sciences/healthcare construction projects (>$100MM project value)

• Proficiency in project management software (Primavera P6) and other project controls tools.

• Strong understanding of cost estimating, budgeting, and financial management principles.

• Excellent analytical, problem-solving, and decision-making skills.

• Exceptional communication and interpersonal skills, with the ability to collaborate effectively with diverse teams and stakeholders.

• Knowledge of healthcare facility regulations and standards is a plus.

Location

Associate Capital’s office, currently on-site at Power Station. In-person work is required every business day for this role. Lunch is served on Mondays and Thursdays (at minimum). Thoughtfully curated snacks and drinks are always available. Occasional travel may be required. 

Compensation & Title

Compensation and title based on experience. Annual base salary range of $190,000 to $230,000 based on experience, plus potential for bonus.  

Benefits

We are a small, close-knit group. We are committed to going above and beyond in providing benefits that protect you and your family – at zero or low cost to you. 

• Company pays 70% of medical, vision and dental premiums for employee and family (or $350 monthly stipend for waiver of health benefits) 

• HSA with employer contributions ($250/month for individual or $500 for family) 

• 401K with 50% employer match (up to 4.5% of base salary) 

• 10 days PTO per year, plus any office closures per company policy as it may be amended periodically (currently the week of July 4th and the week between Christmas and New Year’s Day) 

• Statutory sick leave (currently 72 hours per year)

• 16 weeks paid parental leave (birthing parent) or 12 weeks paid parental leave (non-birthing parent) 

• Life and AD&D insurance (paid by company) 

• Supplemental life and AD&D insurance (available at below-market rates) 

• Long-term disability insurance (paid by company) 

• Short-term disability insurance (available at below-market rates) 

• Pre-tax employee contributions for public transportation expenses 

• CARES Act student loan assistance program 

• Hospital indemnity insurance, accident insurance, critical illness insurance and legal insurance (available at below-market rates) 

Disclaimer: Above is an outline of this position only. It is not comprehensive, and it is subject to change at any time. We are proud equal opportunity employers and committed to providing an inclusive environment based on mutual respect for all candidates and team members. Employment decisions, including hiring decisions, are not based on race, color, religion, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding or medical conditions related to pregnancy), physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status, genetic information, medical condition, natural hairstyle or any other characteristic protected by state or federal law. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with state and federal laws.