Executive Assistant

4 weeks ago

Belton, United States Flintrock Builders Full time

Flintrock Builders (Flintrock) is an innovative home builder with rapid growth and significant opportunities. We create high-quality, affordable, and beautiful homes that enrich the lives of our clients. We need an executive assistant to join our dynamic team and play a crucial role in our mission. As a part of the Team at Flintrock Builders, you will collaborate directly with the employees and customers to create an inviting environment for all.

Key Responsibilities:

  • Clerical Assistance: Provide general clerical support including data entry, filing, and organizing documents.
  • Documentation: Prepare and maintain various internal documents.
  • Mail management: Sort and distribute departmental mail efficiently and timely.
  • Email Management: Prioritize, organize, and distribute emails for the CEO. Print emails and present in-person to the CEO.
  • Meeting Scheduling: Schedule various internal meetings on a regular schedule, and handle coordination of invites and document sharing.
  • Additional Duties: Run general errands.
  • Maintain an advanced degree of confidentiality along with excellent judgment, discretion, and a high degree of maturity/professionalism.
  • Manage special projects and initiatives on behalf of the CEO and CFO, driving timely completion and alignment with overall company objectives.
  • Facilitate communication and coordination among various departments, ensuring effective cross-functional collaboration, including managing all incoming communications on behalf of the CEO and CFO.
  • Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans.
  • Organize, prioritize, and appropriately handle documents, emails, and sensitive, confidential information and ensure action/attention required is addressed.
  • Arrange and manage meetings (document meetings and take notes on action items)
  • Ensure the CEO and CFO are fully prepared for all meetings by keeping them on schedule and providing necessary materials.
  • Plan, organize and manage the CEO and CFO’s calendar, including meetings, events, and appointments, and travel, both professionally and personally.
  • Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task.
  • Assist office personnel with various duties/projects as needed.
  • Be willing to do other tasks as deemed necessary.

Preferred Requirements:

  • Bachelor's degree preferred.
  • Expert in Office365 applications and email systems.
  • Ability to handle confidential and sensitive information with discretion.
  • Detail oriented with the ability to work well under pressure and manage multiple tasks with overlapping deadlines.
  • Strong time management skills and ability to offer accurate and timely feedback.
  • Regular attendance and punctuality are essential for daily work schedules.
  • Strong communication skills, both written and verbal.
  • Excellent multitasking abilities with a keen attention to detail.
  • Proactive and self-driven attitude to ensure efficient task completion.

Benefits:

  • Energetic and positive work environment.
  • Competitive salary.
  • Health insurance (100% covered and no waiting period).
  • Group Term Life insurance (1x your salary).
  • 401K 100% match up to 4% (90-day waiting period).
  • Optional Dental, Vision, Short Term Disability, Long Term Disability, Accident, Critical Illness, and Voluntary Life Insurance.
  • Employee wellness program.
  • Professional development opportunity.
  • Paid Christmas Vacation Christmas Eve through the day after New Year’s.*
  • Paid Thanksgiving holiday Thursday and Friday.*
  • All federal holidays paid.*

* Paid vacation and holidays are subject to scheduling changes.

Please do not call our business line in reference to this job posting.

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