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Senior AP/P2P Vendor

1 month ago

Sarasota, United States Informa Full time

Informa is a leading international events, intelligence and scholarly research group.

We’re the specialist’s specialist. Through hundreds of powerful brands, we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business, make breakthroughs and take better informed decisions.

Informa is listed on London Stock Exchange and a member of FTSE 100, with over 11,000 colleagues working in more than 30 countries.

Global Support is Informa's sixth division, with major hubs in the United Kingdom, United States, Hong Kong and Singapore as well as several smaller locations. As the team behind the teams, Global Support colleagues provide shared, efficient business services and function-specific expertise to each of Informa's operating divisions, enabling our commercial teams to focus on their markets and customers.

Job Description

We are seeking a detail-oriented and organized Accounts Payable professional to join our team as our new Senior P2P Vendor & Tax Specialist. In this role, you will play a crucial part in ensuring the smooth operation of our financial processes by accurately processing invoices, handling expense claims, and delivering exceptional customer service to both internal and external stakeholders/vendors. Your attention to detail, strong communication skills, and ability to work within established processes will contribute to maintaining the financial integrity of our organization. Job duties include:

Vendor Data and Relationships: Thorough understanding of new vendor requirements for both US based vendors and international vendors including W-9 and W-8 compliance. Comfortable with banking details to include ACH, Wire, SEP accounts and partner banks.

Vendor Site Harmony: Take charge of maintaining vendor records across several ERP systems, inactivating unused vendors to uphold our commitment to accurate and organized record-keeping.

Vendor Tax Reporting: Able to create various year end tax forms including 1099, 1042 and T4A-NR. Understanding of Canadian Withholding tax and able to review invoices and payments for compliance.

Ensuring Financial Accuracy: Ability to reconcile large quantities of vendor data with statements and payments across multiple ERP systems.

Customer Service: Comfortable engaging with internal and external stakeholders via phone and email. Your responsive and professional communication will enhance the overall experience for everyone involved.

Special Projects: Collaborate with the accounts payable teams on special projects and new business acquisitions, to help create process improvements and efficiency initiatives.

People Management: Work collaboratively across teams/businesses. Act as a role model to others. Provide help and a buddy system to other members of the team.

Qualifications

• 4+ years related experience required

• Advanced Microsoft Excel skills required (ex., pivot tables, vlookups, etc.)

• SAP and Oracle experience preferred

• Excellent attention to detail with ability to multi-task

• Good communication skills with the ability to build good relationships with a wide range of stakeholders, internal departments, and key contacts

• Remain approachable under pressure

• Act with integrity, tact and diplomacy

• Pro-actively solve problems

• Excellent Customer Service skills

• Good time management skills

• Ability to be flexible within role

• Good knowledge, best practices and understanding of accounts payable processes

Additional Information

The pay range for this position is $25-27 / hour depending on experience.

Why work at Informa

Employee experience is very important to us at Informa. On top of joining a supportive, diverse and ambitious team that welcomes all types of candidates. We are also flexible with different working patterns and prioritizes promotions internally. Our benefits include:

  • Learning and development plan to assist with your career development
  • 15 days PTO plus 10 national holidays, 4 days for volunteering and a day off for your birthday
  • Competitive Benefits with 401k match
  • Paid parental leave
  • Work with a high quality of specialist products and service
  • Bright and friendly staff who are all “expert’s experts” and additional training and development for helping you achieve your career aspiration
  • ESPP - become a shareholder

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.

This post will expire on 8/16/2024